Job Summary
We are seeking an experienced Accounts & Administration Assistant to provide essential support to a busy head office on a full-time permanent basis. The successful candidate will work closely with our Finance and Operations team, assisting with daily Accounts and Administrative tasks and general business support.
Key Responsibilities:
* Process purchase invoices from email for approval and posting to Sage for various companies, dealing with supplier queries.
* Bank and creditor reconciliation.
* Raise sales invoices and deal with customer accounts.
* Support weekly & monthly finance and KPI reports.
* Work in variance currencies and deal with suppliers world-wide.
* Organise travel arrangements, arrange visas and update diaries when needed.
* Organise procurement of office and cleaning supplies and services.
* Liaise with outside service providers including IT, and building maintenance.
* General business administrative support including CRM tasks, onboarding new staff, contractors and clients.
* Support the successful implementation of ISO across the business.
The Ideal Candidate:
* Minimum 3 years of senior accounts experience, supporting a small team in a fast-paced SME environment.
* IATI qualified or Business Degree/Diploma with finance.
* Proficient in Sage, CRM applications, and MS Office suite, including Share Point, Outlook, Teams, Word, Excel, and Power Point.
* Dynamic, highly motivated individual with a can-do attitude and the ability to work independently.
* Strong organisational, multi-tasking, and prioritisation skills, with a high level of accuracy and attention to detail.
* Excellent communicator with strong interpersonal skills, capable of working collaboratively across the organisation.
Required Skills:
* Accounts Payable
* Accounts Receivable
* Bank Reconciliation
* Travel Arrangements
* World-wide Suppliers
* Organise Travel for Directors
* Sage