Our client is one of the world's leading financial institutions looking for a Company Secretarial Admin to join their team - 6 Month Contract.
Role:
To work in conjunction with other members of the Corporate Secretarial team. To provide a company secretarial service to the funds, management companies and other entities under administration.
Responsibilities:
* Minute Taking at Board Meetings:
o Attend board meetings and take comprehensive notes.
o Prepare an action point list of the matters arising from the board meeting and forward it to relevant in-house person for review within one working day of the board meeting.
o Amend list to incorporate any changes suggested and circulate revised list to all board members and persons allocated an action point.
o Draft minutes and forward them to relevant in-house person for review within eight business days of the board meeting.
o Amend minutes to incorporate any comments received and circulate to the remainder of the board (and any other external attendees).
o Incorporate any suggested comments received from them.
o Produce extracts of minutes etc when required.
* Prepare and circulate board resolutions (e.g. for Interim and Annual Accounts etc) when required.
* Preparation of Agendas and Board Packs for Board Meetings:
o Draft agendas at least 28 days in advance of board meeting for review by the Relationship Manager or in-house director.
o Incorporate any comments to be made or additions to be included on the agenda and circulate it to the board and other relevant attendees for review.
o Request reports required for the board meeting at least 35 days in advance of the meeting.
o Follow up on the action points from the last board meeting with those allocated responsibility for them and ensure that they provide an update on the point.
o Collate the requested reports, chase up any outstanding reports, and prepare board packs using online board pack preparation tool.
o Print out hard copy packs and send to attendees at least 7 days in advance of the meeting.
o Circulate soft copies of the packs to relevant recipients, if required to do so.
* Arrangements for Board Meetings:
o Ensure that appropriate sized rooms are reserved for board meetings, if they are to be held at our clients offices in Dublin.
o Make lunch and dinner arrangements, if appropriate.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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