Executive Officer Level
Our client is seeking an Executive Officer to join their team in the film and TV industry. This is a unique opportunity for career progression.
Key Responsibilities:
- Assist in administration for various schemes run by the Shorts and Production & Development departments.
- Maintain accurate records of Shorts and Production & Development activities using the internal ASTARs database system, ensuring that all data is up-to-date and correctly filed.
- Processing the Production, Development, Distribution and Shorts online applications to determine eligibility through the ASTARs system.
- Coordinating with the IT department and updating application forms based on guideline changes and coordinating their publication with the Marketing Unit.
- Collaborate with IT to update and improve ASTARS for internal and external users and troubleshoot and escalate unresolved system problems.
- Provide clerical support to both the Production & Development and Shorts teams, including creating agendas, notetaking during meetings, managing inbox queries, coordinating assessment meetings, correspondence and recommendation reports.
- Support the implementation of workflow systems, contributing to the development of more efficient administrative processes within the teams.
Key Skills/Competencies:
- A minimum of two years' experience in a comparable position is required.
- Ability to work collaboratively with colleagues and management to support shared goals.
- Clear verbal and written communication skills, particularly in drafting correspondence and managing inquiries.
- Excellent organisational skills, with an ability to prioritise tasks and manage multiple administrative duties.
- High level of accuracy in handling administrative tasks, including record keeping and documentation.
- Competent in using Microsoft Office tools such as Word, Excel, and Teams for daily tasks and communication.
- Ability to work in a dynamic environment, showing flexibility in meeting the changing needs of the organisation.
- Demonstrate a professional approach when dealing with external stakeholders and team members.
This job description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.
Desirable:
- Experience with Database management
- An interest and/or experience in the Irish film and television industry.