Executive Assistant to Co-CEO and Producer Support Element Pictures wishes to recruit an Executive Assistant to the CO-CEO & Founder.
This is an exciting opportunity to be at the heart of one of Irelands leading production companies.
This post serves as the primary point of contact for internal and external stakeholders on all matters relating to the Co-CEO, while also providing Producer administrative support.
This is a fast-paced role, with particular focus on diary and travel management.
Thepostwillbesuitedtosomeonewhoisorganised,proactiveandadaptable,andwhohasa proven ability to multi-task and prioritise effectively.
Duties include: FullInboxManagement Monitoring the Directors inbox, including answering emails, dealing with queries and following up on requests.
Extensive Live Diary Management Fully managing and continuously updating diaries; ensuring the calendar and diary are prioritiseddailyaccordingtochanging demandsandstayingaheadofanyinternaland/or external issues which could impact the Directors schedule.
Prioritiseconflictingneedsandprogressmattersexpeditiously,proactivelyand follow through on projects to successful completion.
Organisinginternalandexternalmeetingsandconferencecalls.
Extensive Worldwide Travel Management Bookingallflights,hotels,cartransfers,festival&conferenceaccreditation.
General Administration Processingreceiptsandinvoices,withdetailedallocationsacrossprojects.
CreatingPowerPointpresentations.
Providingcoverforotheradministrativestaffwhenneeded.
Occasionaleventmanagement,includingorganisingcompany-widemeetings,screenings and dinners.
Key Skills required Abilitytoworkonowninitiativewithprovenexperienceinasimilarrole Excellentorganisationalandcommunicationskills Abilitytomultitaskandworkinafast-pacedenvironment Provenattentiontodetailandaccuracy Abletoprioritiseandworkunderpressure Strongcommunicatorwholikestoworkinateamenvironment ExcellentMSOfficeskills Minimum 3 years PA experience, gained at a senior level Location This role is offered on a full-time basis with a minimum of 3 days in office per week subject to initial training and business needs and will be based at our Dublin office 30-31 OConnell St., D01DH58.
Please send a short cover letter together with your CV by clicking apply
Applications close: Monday 21st April 2025