Legal Executive Assistant - Litigation Healthcare
About the Role
We are seeking a highly skilled and organized Legal Executive Assistant to join our Litigation Healthcare division. As an Executive Assistant, you will provide comprehensive administrative support to partners and senior associates in the Litigation Department.
Key Responsibilities
* Manage the billing process, including time entry, invoicing, and follow-up on outstanding payments.
* Liaise with the finance department regarding the management of client accounts and transaction-related payments.
* Oversee AML requirements for client onboarding, ensuring compliance with all necessary procedures.
* Handle auditing requests for clients.
* Maintain and organize physical and electronic files, ensuring easy access and up-to-date records.
* Coordinate and manage client communications and other stakeholder interactions.
* Arrange meetings, conference calls, and travel itineraries.
* Prepare, proofread, and format a variety of legal documents, including agreements, pleadings, correspondence, and related documents.
Ideal Candidate
The ideal candidate will have previous experience assisting with the management of medical negligence, personal injury, product liability, and healthcare litigation cases. They will also possess proficiency in AML procedures for client onboarding and document management systems, as well as working knowledge of Elite 3 E and other legal practice management software.
We are looking for someone with strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks under tight deadlines. Proficiency in Microsoft 365 Office Suite (Word, Excel, Power Point) is also essential. Excellent written and verbal communication skills are required, as is a proactive approach with business acumen and a strong work ethic.
About Us
We are a top legal organization based in Dublin City Centre, offering a competitive salary of €50,000 - €55,000 and a hybrid working model following the probationary period.