The Role
My client, a leading software solutions provider is seeking an experienced & organised Office Manager to join their team based in Dublin 15. This is a full-time, permanent, office-based position.
As Office Manager, you will be responsible for ensuring the smooth day-to-day operations of the office while also providing support for global office facilities.
Tasks & Duties
- Coordinate company travel for employees and the Executive Leadership Team, including flights, accommodation, and transportation.
- Manage meeting rooms, conference calls, presentations, and catering arrangements as required.
- Oversee reception duties, including incoming deliveries, emails, phone inquiries, and visitor sign-ins, ensuring the appropriate national flag is raised for guests.
- Maintain office supplies inventory, including stationery, fruit, and groceries.
- Support HR with recruitment administration tasks and employee on-boarding coordination.
- Assist in planning and executing company events, conferences, and social initiatives.
- Manage and oversee global office lease agreements and facilities contracts, including service contracts for office maintenance (cleaning, air-conditioning, etc.).
- Coordinate Fire Safety, First Aid, and Manual Handling Training for staff, and review and update the Company Safety Statement to ensure compliance.
- Manage ergonomic assessments for employee workstations and act as keyholder for emergency call-outs.
- Oversee the maintenance and bookings of the company car and corporate apartments, as well as procurement and upkeep of office furniture and gym equipment.
Experience, Knowledge & Qualifications
- Minimum of 5 years' experience in office administration, facilities management, or a similar role, ideally within a multinational company.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with strong technical skills.
- Experience managing office operations and facilities, including handling lease agreements and service contracts.
- Expertise in coordinating travel arrangements (domestic and international) efficiently.
- Proven track record in event planning, project coordination, and vendor management, ensuring smooth execution and delivery.
- Strong organisational and multitasking skills, with the ability to effectively prioritise and manage competing demands.
- Exceptional interpersonal skills with the ability to engage with employees and external guests at all levels, while maintaining professionalism and diplomacy.
- Ability to work full-time from the office (five days per week), a full clean driver's license, and own vehicle – essential.
For further information please contact Sabrina Carroll on 086 127 5159