Job Summary
The HR Coordinator will work flexibly and collaboratively with relevant internal and external stakeholders and contribute to the management, development and delivery of HR services, which comply with legislation and regulatory requirements, and best practice. They will act as the primary liaison between the HR department and colleagues and will offer first class advice and support to colleagues and Managers across the organisation.
Responsibilities
1. Recruitment, Onboarding and Employee Experience:
1. Deliver on the full recruitment cycle which includes undertaking the full range of recruitment and selection processes within agreed timeframes.
2. Research and understand recruitment market trends and environmental factors and work with the People and Culture Manager and Department Managers to develop suitable recruitment initiatives which will attract and retain talent within the Organisation.
3. Coordinate the delivery of Folds Corporate Induction programme for new colleagues.
4. Coordinate and implement a consistent exit interview process, understanding trends, patterns and challenges for various departments on retention of colleagues.
2. Learning and Development:
1. Coordinate and implement Folds Annual Training Programme and other learning and development initiatives across the organisation.
2. Monitor training completion to ensure compliance with statutory and regulatory obligations and generate monthly compliance reports for people managers.
3. Input, maintain and validate training records on the HRIS (Advance) system to ensure 100% accuracy.
4. Work with the People and Culture Manager and Department Managers to evaluate annual training needs which support a learning and development agenda aligned to Folds corporate goals and objectives.
3. Communications and Data Management:
1. Maintain Folds social networks ensuring consistent and professional messaging across all platforms.
2. Coordinate and deliver the We are Fold monthly newsletter.
3. Provide timely, accurate and relevant HR data / KPI.
4. Update and maintain Folds Staff Handbook.
5. Provide training and support to Managers and colleagues on the use of the Advance System and e-learning platforms.
6. Maintain Folds HR and e-learning Systems to reflect accurate colleague details - new starters, probation, absence, salary, personal information and training details.
7. Perform ad hoc audits of HR systems and HR files to provide quality assurance.
4. Colleague Engagement and Culture:
1. Coordinate, implement and promote Folds annual colleague engagement survey.
2. Collate and communicate responses data from engagement initiatives.
3. Take an active role in promoting Folds Culture through participation in committees and activities.
5. Supporting People Management:
1. Support the effective management and implementation of Folds policies and procedures in the areas of Absence and Performance Management, ensuring they are applied and followed in a consistent, non-discriminatory manner.
2. Provide support to the People and Culture Manager in investigations / disciplinaries / grievances when required, ensuring such processes are compliant with current legislative and best practice requirements.
3. In conjunction with the People and Culture Manager, prepare submissions and represent Fold Housing at third party employment relations hearings (WRC hearings, PIAB) where necessary.
4. Provide a comprehensive, professional support and advisory service to managers and colleagues on people management issues.
6. Other Duties:
1. Assisting in the administration of monthly payroll ensuring new starters / leavers and adjustments are accurate and on time.
2. Assist in processing staff administrative requests such as salary certificates, confirmation of employment letters, etc.
3. Specific HR related projects.
4. General HR administration.
5. Take a proactive approach in the promotion of Folds Core Values and Culture in all activities.
6. Undertake other delegated duties appropriate to the scope and function of the post.
Skills:
* Human Resources Processes
* HR Administration
* HR Systems Management
* Recruitment Administration
Benefits:
* Group Life Assurance
* Parking
* Flexitime
* Hybrid Working
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