Key Responsibilities:
· Manage documentation records for projects in compliance with all quality and regulatory requirements
· Use of software and electronic documentation systems to upload external documents to EDMS
· Check document for compliance with project requirements, issuances of document, update registers and manage all incoming & outgoing documents
· Ensure all the relevant documentation are registered / maintained in the electronic Document Management System
· Ensure adherence to the company's document control procedures and quality system
· Provide administrative support to Design and Projects departments
· Awareness & understanding of applicable company procedures
· Project filing/document handover process
· Project filing/archiving process
· Copy, scan and store documents
· Review and update technical documents (e.g. manuals and workflows)
· Distribute project-related copies to internal teams
· File documents
· Create templates for future use
· Retrieve files as requested by employees and clients
· Manage the flow of documentation within the organization
· Maintain confidentiality around sensitive information and terms of agreement
· Prepare ad-hoc reports on projects as needed
· Project filing/document handover/archiving
· Awareness & understanding of applicable company procedures
. Assist on projects as and when required including minute taking and providing administrative support as required
PERSON SPECIFICATION:
· 2 plus years Document Control within regulated industries
· Experience with document management
· Proficiency in MS Office
· Ability to understand technical concepts and work with technical departments and personnel to achieve goals
· Well organised, self-motivated, excellent interpersonal and communication skills
Experience with the Common Data Environment (CDM) and softwares such as BIM 360, Procore, Datascope is an advatage.