Overview:
Responsible for overseeing maintenance activities to ensure the upkeep and efficient operation of a fleet of over 200 vehicles and associated equipment.
Reporting Line:
Reports to the Head of Operations, ensuring strict documentation and cost tracking of all maintenance-related activities through internal systems.
Key Responsibilities:Regulatory Compliance Ensure full compliance with relevant vehicle maintenance legislation, including scheduling and record-keeping.Fleet Maintenance Management Assist in developing and implementing vehicle and equipment maintenance policies.Maintain a 12-month maintenance plan for the entire fleet, including:Scheduling periodic vehicle inspections.Scheduling routine servicing.Documenting routine oil and water checks.Addressing reported defects in a timely manner.Insurance & Claims Management Oversee the processing and management of insurance claims, including accident reporting and cost tracking.Financial Oversight & Invoice Management Obtain maintenance-related quotes and invoices.Issue purchase orders and maintain financial records.Ensure strict adherence to budget and notify management of any deviations.Compliance & Documentation Ensure vehicles carry required documentation (e.g., logbooks, insurance).Enforce defect reporting systems and address issues promptly.Monitor service providers to ensure timely and professional vehicle maintenance.Coordinate in-house maintenance staff workloads.Serve as the point of contact for audits in this area.KPI Reporting & Administration Generate and monitor key performance indicator (KPI) reports.Maintain updated vehicle records to meet all legislative requirements.Ensure all maintenance-related paperwork is properly documented.Training & Development Undergo and stay updated on required company training.Train new staff as needed.Requirements:Minimum of 3 years of experience in a transport supervisory or fleet management role.Strong knowledge of the transport or vehicle service industry.Proven ability to manage a large fleet.Analytical mindset with strong numerical skills.Excellent negotiation and communication abilities.Strong problem-solving skills and decision-making intuition.Ability to work effectively in a high-pressure transport environment.Positive attitude with the ability to influence others effectively.Previous experience in a similar role is an advantage.
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