Job description – Accounts Payable/Accounts Assistant
Trump International Golf Links & Hotel
Doonbeg IRELAND is a coastal haven, hidden on a sheltered corner of the Wild
Atlantic Way where world-class golf meets an intimate Spa, amazing food and
access to the best activities, culture, heritage and one of the most
picturesque settings Ireland has to offer for conferences, meeting, incentives
and special events.
Recognised among the best championship
Links Courses in the world and named best Golf Resort in Ireland by the Irish
Golf Tour Operators Association. At the heart of the resort is the Irish
Country house hotel with one of Irelands best Hotel Restaurants, the Ocean View
Restaurant. And Ocean is a recurring theme, ever present with stunning views of
the rolling waves and the rugged landscape stretching as far as the eye can see
to the Cliffs of Moher.
Certified as a GREAT PLACE TO WORK®,
Trump International Doonbeg is home to a proud and motivated workforce of over
300 staff during high season, offering a world class 5 Star Hotel workplace,
with the beauty and balance of west Clare living.
Job
Title: Accounts
Payable/Accounts Assistant
Department: Finance
Responsible To: Assistant
Director of Finance
Type of
Contract: Permanent
Main Purpose of Job: The Accounts
Payable/Accounts Assistant will ensure the administration of our accounts
payable function is maintained in line with company policy.
MAIN DUTIES
* Match all invoices with purchases orders,
receiving documents, packing slips, etc., ensuring that all bills represent
authorised, legitimate purchases
* Properly code and record expenses to the
correct cost centre/general ledger account and obtain appropriate department
head approvals
* Enter all invoices/vouchers into the
computer for payment processing in a timely manner with special attention to
vendors offering discounts
* Scan invoices and backup and attach to the
appropriate record on the Document Management system
* Reconcile vendor statements on a monthly
basis and handle vendor and internal inquiries
* Prepare and check supplier payment run and
ad hoc payments as required dependent on vendor terms
* Ensure A/P trade and A/P bank are in
balance at the month-end
* Prepare A/P accrual at the month end with
Assistant Director of Finance
* Maintain up-to-date contact files and
banking information
* Set up new vendor accounts on Purchasing
and Accounting systems
* Acting as cover for other roles in Finance
when required
* Assist Finance team with various ad hoc
duties when they arise.
* Respond to Supplier issues in a quick and efficient
manner to maintain a high level of customer satisfaction and quality service.
* Participate in
training programmes as required.
* Due to the cyclical nature of the
hospitality industry, employees may be required to work varying schedules to
reflect the business needs of the hotel which can include day, evening or
weekend shifts.
OTHER
DUTIES
The above is not
intended to be an exhaustive list and you will be expected to comply with any
reasonable requests or duties as directed by management.
QUALIFYING
CRITERIA
* A minimum of 1-year previous experience working in
Finance role is desirable.
* Thorough knowledge of computer processing system and
ability to manually perform these operations if necessary.
* Ability to prepare and analyse data figures and
transcriptions prepared on and generated by computer.
* A minimum knowledge of computer accounting programmes is
preferred.
* A high level of mathematical skills as well as
budgetary analysis capabilities required.
* Bachelor’s Degree in a relevant discipline or
Accountancy Technician qualification preferred.
* Good organisational skills.
* Strong team player.
* Excellent communication skills both written and
verbal.
* Positive attitude, cheerful and courteous demeanour.
* Ability to remain calm whilst under pressure.
BENEFITS
* Discounts in our Spa, Hotel & Golf course.
* Opportunities
to develop and grow through assisted educational opportunities.
* Regular
staff appreciation initiatives.
* Regularly
stocked canteen for meals, snacks and beverages while on duty.
* Free
Car parking.
* Sick
Benefit scheme.
* Personal
locker where required.
* Opportunity to learn and play golf out of
hours plus the opportunity to invite golf guests at a reduced rate.
* Use of fitness centre out of season.