About Us
Integrity360 is one of Europe's leading cyber security specialists operating from office locations spread across the continent, providing a comprehensive range of professional support and managed cyber security services for 300+ clients. With four top-class Security Operation Centres, we offer complete end-to-end security services covering our clients' security from every angle. Our services include Managed Security, Cyber Security Testing, Incident Response, Security Integration, PCI Compliance and Cyber Risk & Assurance services.
What sets Integrity360 apart is our exceptional team of people who drive the business forward. The company was founded on technical expertise and this philosophy remains today. Our skills and experience in the industry are among the greatest and clients remain with us because they can rely on and trust us to go above and beyond to meet their needs. We have been listed multiple times on Gartner Market Guides for Managed Security Services.
Job Role
This is an office-based role which involves supporting the office function by conducting administrative tasks so that the business can operate more effectively while providing PA administrative support to the Group CFO / Group FD and visiting C-Suite members.
The successful candidate will be an enthusiastic individual who displays initiative with an elevated level of attention to detail and wants to work as part of a dynamic team. Discretion and confidentiality will be of utmost importance for the successful candidate.
Primary Duties/Responsibilities
* Office Duties
o Arrange travel and ensure visas, passports and itineraries are up to date, adhering to the company travel policy.
o Evaluate all agenda packs and materials before meetings, when required.
o Perform general administrative or housekeeping tasks as and when required.
o Coordinate catering, travel and meeting logistics for on/offsite Board & Executive meetings.
o First point of contact and screening for incoming calls, external visitors, clients, couriers and contractors.
o Manage correspondence, reception duties and greet visitors and suppliers.
o Maintain office systems, including data management and filing.
o Control access management for the office.
o Maintain the office supply inventory and order additional supplies as needed.
o Arrange courier, taxi, shipping and other services for the office.
o Ensure the daily appearance and cleanliness of the office (professional cleaning services visit daily).
o Co-ordinate and monitor office operations to ensure company requirements are met on a daily basis.
o Be flexible in carrying out other tasks and responsibilities, which may arise or be assigned.
o Deal with highly sensitive documentation and reports, ensuring confidentiality is maintained at all times.
o Comply with Integrity360 internal systems & procedures.
o Oversight and management of visitor badges and parking facilities.
* PA to Company Executives (e.g. CFO, COO)
o Schedule diary and workflow support, arranging calls and meetings, ensuring diaries are aligned and always up to date, resolving scheduling conflicts with internal and external parties.
o Prepare documents, briefing emails, reports and presentations - often highly sensitive, ensuring confidentiality is always maintained.
o Compile and circulate agenda packs and materials for meetings.
o Liaise on a daily basis to carry out assigned tasks, run business and other errands, and perform general administration tasks.
o Arrange client and employee hospitality for events hosted by members of the Executive team.
o Manage Executive travel.
o Monthly expense and invoice reconciliation.
Required Skills and Experience
* A minimum of 3 years' experience required in a similar role.
* Proficient in MS Office, particularly PowerPoint, Word, Excel.
* Excellent interpersonal and communication skills.
* Superior organisational and time management skills.
* Self-confident with a positive 'can do' attitude.
* Ability to work under pressure with minimal supervision.
* Ability to work on multiple projects in a fast-paced environment while producing quality work and adhering to deadlines.
* The successful candidate should demonstrate a high degree of initiative, confidence, and quick learning.
* Attention to detail is key.
* Travel logistics – must think laterally to ensure all considerations included (i.e. flight time, check-in time, ground transfer time vs on-site meeting time).
* Make informed decisions.
* Comprehensive and cohesive communications.
* Closely working relationship with other Integrity360 employees in other locations – coordination.