Project Coordinator / Administrator Required
Job Description
We are seeking a highly experienced Project Coordinator / Administrator to join our team on a 23-month contract. The successful candidate will be based onsite in Galway.
Responsibilities
* Manage the Workspace Request mailbox, processing new queries and logging them onto the database.
* Assist in planning and resourcing workspace requests for weekly governance meetings.
* Support the creation of workspace plans to find solutions for requests.
* Maintain and update workspace systems, including SiQ platform, databases, and site drawings.
* Ensure workspace documentation, such as guides and SharePoint information, is up-to-date.
* Conduct building surveys to ensure workspace accuracy.
* Play a key role in the Project Management Office, supporting admin and coordinating live projects.
* Contribute to Project Management Office project compliance and lead Project Management Office Governance.
* Assist in setting up monthly Workspace and Project Management Office reports, highlighting KPIs.
* Support PMO Finance in setting up POs and checking spend allocations against projects.
* Track POs and update monthly reports with Facilities Finance.
* Support the Facilities Helpdesk as needed.
Requirements
* A Third Level 6 Qualification with 3+ years of relevant experience in a similar role.
* Proficient in Microsoft Outlook, Word, and Excel.
* Ability to collaborate effectively and work proactively on cross-functional teams.
* Strong oral and written communication skills and ability to develop warm relationships.
* Excellent organizational and presentation skills.