The Lidon Group has an exciting opportunity for an experienced Facilities and Procurement Administrator to join our Support Office team in Monasterevin. This is a part time role, 20 hrs per week over five days.
Key Responsibilities:
* Update and maintain the Planned and Preventative maintenance sheets for all sites.
* Support the Facilities Manager in procurement and gathering quotes for PPM agreements.
* Weekly ad hoc procurement as the need arises.
* Developing and maintaining subcontractor and supplier lists with contact details.
* Prepare call up sheets for preventative maintenance works in advance of each week to advise facilities staff ahead of time.
* Assist with the preparation and completion of monthly Facilities balanced scorecards.
* Confirm and log all planned and preventative maintenance works on PPM sheets for record purposes.
* Ensure service agreement lists are developed under Facilities Manager's guidance and regularly updated, to enable us to monitor performance and remove underperforming sub-contractors while strengthening our service support network.
* Collating and chasing quotes and presenting costings for review.
* Assisting in the review process and presenting information for senior management discussions/ approval.
* Raising approved PO requests and linking and processing invoices to accounts.
* Various tasks and responsibilities to support facilities administration.
* Actively undertake coordination of procurement projects.
* Collating and compiling reports.
* Review of supplier delivery dates and logging and updating delivery dates on the system.
* Product Maintenance and Master Price List Administration.
* Co-ordination of Maintenance Contracts.
* Identifying potential suppliers and new products.
* Collate and analyse supplier quotations.
* Contacting a range of suppliers and sub-contractors to obtain quotations.
* Agreeing delivery times.
* Keeping detailed records and maintaining well-organised work schedules.
* Assessing the reliability of sub-contractors and suppliers.
* Dealing effectively with challenges with suppliers and the flow of materials.
* Ensuring compliance with the safety, health and environment requirements of materials and services.
* Liaising closely with relevant team members at the tendering stage to ensure that accurate project costs are provided.
* Assist with the management of our supply chain, monitor and analyse supplier performance.
* Identifying and developing new suppliers.
* Liaising with management, site teams and suppliers.
* Preparing and maintaining cost reports to maximise efficiency within the business.
* Negotiating and agreeing the most favourable terms possible with suppliers once a contract has been secured.
Experience and Knowledge Required:
* A proven track record and experience of at least three years in a related administrative and/or procurement role with demonstrable evidence of successful delivery of results.
* Excellent IT skills with knowledge of Microsoft Office package including Excel.
* Demonstrable excellent administrative skills to ensure your work is organised and efficient.
* Attention to detail is critical.
* Experience with the any of the following systems would be an advantage; CBE, Maitre D, Envisage Connections, Tokheim, Sage.
* Practical experience within Procurement, ideally degree qualified - preferred but not essential.
* Ideally experience of working in the Hospitality or Retail Industry.
* Excellent Negotiation skills.
* Commercial awareness.
* Experience of working under pressure and the ability to meet deadlines.
* Experience in organising tenders.
The ideal candidate will be:
* Committed, enthusiastic and energetic, have the drive, initiative and focus required in this busy diverse role.
* A highly-motivated self-starter; in this role, you will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class.
* A confident communicator with the ability to communicate effectively in English, in writing and verbally, both in formal and informal communication.
Employee Benefits:
* 60% Staff Discount
* Employee Rewards Scheme
* Employee Referral Scheme
* Free On-site staff parking
* Excellent Career Progression Opportunities
* Bike to Work Scheme
* Flexible work environment
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