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Location:
Kilrush, Ireland
Job Category:
Other
EU work permit required:
Yes
Job Reference:
5b62d09ea54f
Job Views:
3
Posted:
24.03.2025
Expiry Date:
08.05.2025
Job Description:
The following Vacancy is now a 3 Years Part-time, Fixed Term Contract of Employment
Clarecare is a professional accredited social enterprise with charitable status, providing a range of person-centred services for over 55 years to individuals and families in Co. Clare. Current services include Family Support, Older Person Services and Bushypark Residential Addiction Treatment Centre. Clarecare's headquarters are based in Ennis with local offices in Bushypark, Shannon, Kilrush, Killaloe and Ennistymon. Further information is available on www.clarecare.ie and www.bushypark.ie.
Our Vision: is to be the trusted quality care provider within our communities by supporting individuals and families to reach their full potential.
Our Mission: is to provide person-centred services to individuals and families within our communities.
Our Core Values: Collaborate, Accountability, Respect, Empathy, Trust
Clarecare's Family Support Service
Clarecare Community Based Family Support Service is a service funded by Tusla and is part of a broad range of support services provided by Clarecare in County Clare. The Family Support Service offers individual and group support for parents, and individual support for children and adolescents. Working from a relationship-based practice approach, our professional family support staff aim to enhance parenting, family relationships and communication; and improve resilience, safety and wellbeing in all aspects of a child's life.
Job Title: Preparing for Life Administration Support Worker
Role Purpose: To provide administration support to the Preparing for Life Programme in Kilrush.
Location: The office base for this position will be Clarecare's Kilrush office at 4 Dooneen Park, Kilrush, Co. Clare. This is an on-site role - remote/hybrid working does not apply. The successful candidate may, if required, be assigned by the Chief Executive Officer/Family Support Services Manager or designate; to Clarecare's other places of business/centre locations. You will be given as much notice of any such change of place of work as is reasonably practicable.
DURATION OF CONTRACT: This is a 3 years part-time, fixed-term contract of employment. There may be capacity to continue the project beyond 2025 subject to funding (to be determined).
DAYS/HOURS OF WORK: Monday to Friday, 9.30 a.m. - 1.00 p.m. Flexibility is required regarding your days/hours of work to ensure operational needs are met.
ANNUAL LEAVE: Annual Leave entitlement is 26 mornings per full leave year (Jan-Dec) for part-time staff. This entitlement excludes Public Holidays.
POSITION REPORTS TO: The Preparing for Life Administration Support Worker will report to the PFL Home Visiting Coordinator or delegate and will work as part of a wider multi-disciplinary Family Support Services team structure.
General Responsibilities:
1. To adhere to Clarecare's policies, procedures, protocols in relation to all work within Clarecare.
2. To fulfil obligations under Children First Act 2015 and all responsibilities under Children First National Guidance for the Protection and Welfare of Children (2017).
3. To store and maintain accurate, confidential records in accordance with the Family Support Services practice protocols and to comply with responsibilities under the Data Protection Acts 1988, 2003 & 2018 (GDPR).
4. To attend and participate in mandatory training/further training and continuous professional development and learning opportunities.
5. Maintain professional and personal boundaries and adhere at all times to Clarecare's Guidelines & Code of Conduct for Staff and other policies/procedures.
6. To perform other duties appropriate to the position as may be assigned to you by the Family Support Services Manager or designate.
Specific Responsibilities to the Post:
1. To support the implementation of the Preparing for Life Programme (PFL) in Kilrush.
2. To provide administration support for the Preparing for Life Programme.
3. To input and update internal and external databases as required.
4. To complete and submit statistical information and reports in a timely manner as requested and to ensure the data management system is up to date, that accurate records are maintained, and statistical information can be accessed as required.
5. To support the set up and delivery of PFL individual and group work interventions with parents as required.
6. To promote the work of the Preparing for Life Programme in Kilrush.
7. To assist in coordinating communications about the PFL project activities.
8. To assist the Preparing for Life Home Visiting Coordinator to continually improve the efficiency of service delivery.
9. To plan and manage own workload and ensure deadlines are met.
10. To participate in team training and supervision as required.
11. To contribute to research, audit, review and evaluation of the Service as required.
12. To be flexible and adaptable in one's approach to work with the Family Support Services Management team, clients, and staff.
Other:
Performing any other relevant duties assigned from time to time by the PFL Coordinator or Family Support Service Manager.
ESSENTIAL REQUIREMENTS/QUALIFICATIONS FOR THE POSITION:
1. Minimum of 2 years current general administration experience gained in a busy work environment with well-developed typing skills.
2. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Forms). Experience of using Canva or other graphic design suites or One Touch IT system/app would be a distinct advantage.
3. Have obtained such a standard of education as to enable them discharge the duties of the post satisfactorily.
4. Experienced in accurate report formatting and taking minutes of meetings with a keen eye for detail and ability to follow-through and see the broader picture.
5. A fast learner with the ability to work in teams and have high level problem-solving skills.
6. Excellent interpersonal & communication skills (verbal and written) together with high level organisational skills and the ability to prioritise important projects.
7. High attention to detail and a keen interest in accuracy of your work.
8. Self-motivated with a professional 'can do' attitude.
9. The ability to stay calm under pressure and use your own initiative.
10. Capable of multi-tasking with high level time management skills and the ability to prioritise tasks and meet deadlines.
11. Ability to work on own initiative and as part of a team.
12. Ability to maintain the principles of confidentiality in all areas of work.
13. A positive 'fit to work' medical.
14. Two positive written references, from your current and most recent employer.
15. Full clean driving licence with use of car, together with personal indemnity insurance to Clarecare.
Salary & Benefits:
The gross salary per annum on offer for this 3 years, part-time, fixed term vacancy is available from HR on 086 - 4161520.
26 mornings annual leave per full leave year (Jan-Dec), excluding Public Holidays entitlement.
Free access to Employee Assistance Programme Services via VHI.
Defined Contribution Pension Scheme Membership & access to full terms of Clarecare's Sick Pay Scheme on successful completion of probation (6 months).
Payroll deduction facility for Health Insurance cover.
Cycle to Work Scheme.
Access to Clarecare's Wellness Programmes.
NOTE: This job description is provided as a guideline. Unforeseen policy changes or emerging needs of the Service may create additional/new demands on the post, thus requiring the post holder to fulfil those demands.
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