Job Title: Accounts Assistant
Location: Hybrid Working and FAI HQ Abbotstown
Direct Reporting Line To: Financial Controller
Commencement Date: ASAP
Duration: Permanent, full time
Introduction
The Football Association of Ireland (FAI) is the governing body for Association Football in the Republic of Ireland. The FAI has primary responsibility for all regulatory and footballing aspects of the game in Ireland.
Football is a sport that is woven into the fabric of the nation, and as the national governing body the FAI is at the heart of that – from inspiring and engaging legions of passionate fans who follow leading female and male Irish players and world class tournaments, through to supporting the grassroots of the sport which reach into local communities across Ireland to help get the nation active and deliver significant physical and mental health benefits to those involved.
The Department:
The role of the Finance Department is to ensure the business prioritises its spending on the projects and programmes that deliver the maximum benefit to our customers – whether that is performance programmes for elite players or children playing football for the first time. Our team is led by the Finance Director who sits on the Senior Leadership Team reporting directly to the CEO.
The Accounts Assistant role reports into the Financial Controller and we are looking for someone who can be relied upon and empowered to hold the business accountable for expenditure, surface issues as they arise, and proactively make suggestions for improvement to our systems and processes.
Key Job Responsibilities:
To provide information to the Finance team on AR/AP matters as required
To follow up on current debtors and overdue debtors with Finance, operational managers, and third parties, as issues arise or require escalation
Review and authorise customer modifications & sales orders
To ensure that all customers are invoiced accurately. To question colleagues where information contained on the sales order does not appear accurate
Manage cash receipts and ensure these are processed as required
To answer colleague queries in a timely, accurate and professional manner ensuring good customer service is provided at all times
To support and coach colleagues in using the SAP / WAP system, and other software programmes in use by Finance as relevant (eg ExpenseIn)
To support the Accounts Payable Administrator as necessary, processing invoices on SAP / WAP as necessary, and ensuring that all suppliers are paid in line with the agreed terms and conditions and in line with the internal payment timetable
To deal with any external queries and concerns efficiently, effectively and in a professional manner
To produce financial reporting as necessary, ensuring high quality information that is accurate, relevant and timely
Review and authorise colleague expenses in line with the expenses policy as necessary
Review and authorise new & modified suppliers according to our controls
To work with managers to authorise and code invoices in an accurate and timely manner
To reconcile supplier statements and follow up queries where appropriate
To ensure accurate and timely payments in accordance with the payment timetable
To assist the Finance team in ensuring maximum usage of the PO system
To ensure good stewardship and administration of the organisation’s assets through the maintenance of clear and strong financial controls, and working in conjunction with the wider Finance Team to achieve this
To champion process improvement and automation throughout the team
To undertake other duties as required
The Person:
The successful candidate will have the following:
Clear communicator with a critical eye for detail yet able to simplify the complex in communications
Ability to influence all stakeholders across a number of different levels, with developed and intelligent interpersonal skills
Deliver on time and to a consistently high standard
Commitment to problem-solving and improving processes, always anticipating the question
Strong organisation, prioritisation and time management skills with the ability to support the team to work effectively
Knowledge, Training & Qualifications
Extensive range of experience with business plan preparation and forecasting
Good working knowledge of Excel is essential, particularly with reference to formulae, lookups, pivot tables, and a basic understanding of simple macros
Numerate, analytical and experienced with financial systems (e.g. Sage / WAP)
Personal Attributes
A strong communicator that anticipates the needs of its key stakeholders
Highly proactive with a ‘can do’ attitude
Hard working & driven to succeed and achieve our pillars set out in our strategy
Ability to work on own initiative and appreciate the high level of accountability
A visible and dependable leader that actively seeks to motivate others
Our Benefits
We are proud of the range of benefits we can provide:
Two premium level tickets to each home international game
Discounted access to the National Aquatic Centre and gym complex
Sick pay scheme and family friendly leave
Opportunities to work at international matches
Company pension
Life assurance
Bike to work scheme
Free onsite parking
Employee assistance programs
Hybrid working arrangements and flexible hours working arrangements
Closing date for receipt of applications is 12pm Monday 6th January 2024.
Shortlisting and interviews will take place shortly afterwards.
The Football Association of Ireland is an equal opportunities employer.