Transport Administrator
We are seeking a highly organised and detail-oriented Transport Administrator to support day-to-day operations within the transport department on an initial 6 month basis.
Key Responsibilities:
* Administrative Support: Maintain accurate and organised records, including delivery dockets, truck files, and essential documentation.
* Compliance Management: Monitor and maintain vehicle inspection processes, accident reports, and defect reports.
* Data Management: Ensure driver and vehicle records are current, including holiday schedules, absences, and contact information.
* Communication: Handle calls to address queries efficiently and support transport managers with timely communication and task coordination.
* Payslips Administration: Process employee and agency worker hours to ensure wage accuracy.
* Reporting: Prepare various reports, such as driver hours, stock figures, telematics data, invoices, and audits, to support transport operations.
* Regulatory Compliance: Maintain records and security documentation for key suppliers and ensure HSA requirements are met for driver attendance records.
* Order Management: Place orders with suppliers and maintain stock levels, including PPE distribution and recordkeeping.
* Training Coordination: Maintain training records, schedule courses, and inform the Transport Manager of training opportunities.
* Fleet Management: Oversee test dates and renewals for tax, CVRT, ADR, and periodic assessments. Ensure bookings and certification issuance are properly managed.
* Operational Support: Manage driver rosters, availability schedules, and daily operational updates.
* Health & Safety: Ensure PPE stocks are maintained, correctly issued, and recorded in line with QHSE guidelines.
* Noticeboard Updates: Keep business information boards current and relevant.
Requirements:
* Strong organisational and multitasking abilities
* Excellent communication skills
* Proficiency in administrative systems and recordkeeping
* Familiarity with transport operations is advantageous
* Attention to detail and commitment to compliance