Executive Assistant to CEO & CLO
We are seeking a highly organized and experienced Executive Assistant to provide critical support to our Chief Executive Officer (CEO) and Chief Legal Officer (CLO).
About the Role
This fixed-term position offers the opportunity to work closely with the CEO & CLO, delivering high-level administrative, operational, and project management support.
Key Responsibilities:
* Provide high-level executive support: managing schedules, email inboxes, confidential documentation, travel arrangements, and meeting logistics.
* Act as a trusted liaison between the CEO's office and internal business units, corporate functions, and external stakeholders.
* Ensure seamless planning & coordination, maintaining forward-planning systems to manage meetings, actions, and deadlines effectively.
* Oversee communication & correspondence, drafting responses, handling enquiries, and ensuring timely follow-ups.
* Support Board & Committee interactions, coordinating documentation, scheduling, and logistics.
* Manage financial & operational tasks, including processing expenses, purchase orders, and invoices.
* Assist with event coordination, ensuring smooth execution of CEO & CLO-related engagements.
Requirements:
* 8+ years of Executive or Personal Assistant experience, supporting C-suite leaders in a corporate or equivalent setting.
* A proactive problem solver who thrives in fast-moving environments and can handle competing priorities independently.
* Exceptional relationship-building skills, with experience engaging with senior stakeholders internally and externally.
* Strong discretion & professionalism, handling sensitive information with absolute confidentiality.
* Impeccable attention to detail, efficiency, and the ability to anticipate needs before they arise.
* Excellent communication skills, both written and verbal, with the ability to simplify complex information.
* Strong IT proficiency, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, and Adobe Acrobat.
Why Join Us?
This is a fantastic opportunity for a seasoned EA who enjoys working at the heart of decision-making and wants to make a real impact. If you are looking for a fast-paced, engaging role where no two days are the same, apply now.