Endress+Hauser is a family run business and a global leader in measurement instrumentation, services and solutions for industrial process engineering. We employ over 15,000 people globally and place a strong emphasis on the employee experience. Our brand belongs to EveryONE and our values of Commitment, Excellence, Sustainability & Friendliness underpin everything we do and how we interact with our customers, employees, and colleagues. We want all our employees to understand the contribution of their role to the Endress+Hauser Group and feel part of ONE team.
The Administration Executive will support the Head of Global Logistics Operations Center (G-LOC) with planning day-to-day activity and will also have the opportunity to impact procedures, processes, and structures being put in place to support the onboarding, training, and operational processes for the team.
Roles + Responsibilities
* Act as a first point of contact within the G-LOC, managing correspondence and queries in a timely manner and with discretion.
* Provide full administrative support to the Head of G-LOC, managing daily requirements and prioritizing tasks to support the smooth and efficient operation of the team.
* Organize events and conferences, managing schedules, travel arrangements, expenses, etc.
* Embrace innovation and the tools available to investigate opportunities for the use of AI in process and organization of tasks.
* Use initiative to develop more efficient practices and procedures to support the operation of the G-LOC.
* Create reports, presentations, and other documents as required.
* Manage the department roster - ensuring the shift pattern, approved leave, and business travel are accounted for while managing any unplanned absences to ensure the team is resourced appropriately each day.
* Coordinate the onboarding and induction of new employees.
* Manage training requirements for the team.
* Ensure company policies and procedures are upheld in all activities of the G-LOC and the team.
* Liaise with all Campus Ireland entities in the coordination of the G-LOC team activities and training, and in support of the general running of the Campus.
* Undertake project work as required.
* Ensure the smooth running of the office at all times.
* When required, support delegation of tasks within the team.
* Any other duties commensurate with your skills and experience and as directed by your manager in the development of the role and the G-LOC.
Qualification + Profile
* Adaptable, with experience in a similar role in a fast-paced and changing environment.
* Confident using MS Office and navigating the digital workplace with the ability to understand and pick up new systems/processes.
* High level of IT affinity for taking the journey of having a digital workplace including setting up the SharePoint pages and encouraging the team to embrace new ways of working.
* A self-reliant, proactive, structured, and careful way of working.
* Excellent communication skills with the ability to flex style and be a positive influence.
* Professional, friendly, and confident in engaging and collaborating with all roles across the organization.
* Proven ability to work independently on projects.
* Excellent organizational skills to handle a wide variety of activities and confidential matters with discretion and sound judgment.
* Flexibility in terms of availability and ways of working. Business language skills English, other language skills are an advantage.
Benefits + Perks
* We offer you a start-up character and at the same time the security of an internationally active, successful family business.
* High culture diverse team, enhancing your multi-cultural expertise.
* We attach great importance to the personal and professional development of our employees, such as trainings and continuing education in Logistics, Digitalization, and Continuous Improvement.
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