We are seeking a proactive and experienced HR/Office Manager to join our team in Central Belfast.
This temporary position offers a dynamic work environment where you will be responsible for a wide range of HR and office management duties, ensuring efficient operations and compliance with relevant legislation.
Key Responsibilities:
* Develop, maintain, and update HR policies and procedures in line with legislation and best practice.
* Provide advice and guidance on HR policies, terms and conditions, and employment legislation, including S75 compliance.
* Monitor general attendance, manage absences, and report to senior management and payroll.
* Liaise with and administer the pension scheme.
* Promote a culture of learning and development and engage with the senior management team.
* Implement new administrative systems, maintain databases/systems, and ensure all information is accurate and up-to-date.
* Coordinate recruitment and induction of new staff and line manage receptionist and temporary agency staff.
* Act as secretary for board/committees and other management meetings.
* Coordinate responses to Assembly/Parliamentary Questions and maintain a database of answers.
* Manage all Health & Safety matters, including policy updates and monitoring compliance.
* Organize the office layout, manage office equipment, and ensure compliance with fire safety measures.
* Manage internal and external telephony systems and provide IT support.
* Coordinate IT backup systems, ensure IT security, and liaise with external IT providers.
* Maintain the security and condition of the premises, arrange necessary repairs, and manage invoicing for shared costs.
* Coordinate provision of shared services to tenants within the building and oversee financial arrangements.
* Liaise with service providers to ensure contract specifications are met and service improvements are implemented.
Requirements:
* Proven experience in HR and Office Management, preferably in the public sector.
* Strong understanding of HR policies, employment legislation, and best practices.
* Excellent organizational and leadership skills.
* Ability to manage multiple tasks and adapt to changing priorities.
* Strong communication and interpersonal skills.
* Proficiency in managing administrative systems and IT support.
* Experience in facilities and contract management.