Job Title: Executive Assistant
We are seeking a dynamic and highly organised individual to support our medical device company in this key role.
About the Role:
* Provide high-level administrative support to the Site Lead, including calendar management, travel arrangements, and meeting coordination.
* Prepare agendas, reports, presentations, and other materials for internal and external meetings.
* Manage correspondence on behalf of the Site Lead, ensuring timely and professional communication.
Key Responsibilities:
Executive Support
The successful candidate will be responsible for providing exceptional administrative support to the Site Lead, including:
* Calendar management and travel arrangement.
* Meeting coordination and preparation of agendas, reports, and presentations.
* Correspondence management on behalf of the Site Lead.
Site Coordination
They will also be responsible for coordinating site visits, serving as a liaison to management, and supporting site-level initiatives, events, and activities.
* Plan and coordinate site visits, including logistics and itineraries.
* Serve as a liaison and support to management to ensure clear communication and follow-through on action items.
Administrative Excellence
The ideal candidate will demonstrate exceptional organisational skills, attention to detail, and ability to handle multiple tasks simultaneously.
* Oversee the organisation and maintenance of files, records, and documentation.
* Handle expense reporting, budget tracking, and procurement processes.
Communication
As the first point of contact for internal and external stakeholders, they will handle inquiries professionally and efficiently, draft and edit communications, and facilitate effective communication within the site and across departments.
* Act as the first point of contact for internal and external stakeholders.
* Draft and edit communications to align with company standards and directives.
Qualifications and Skills:
To be successful in this role, you will need:
* Proven experience as an Executive Assistant in a fast-paced industry.
* Exceptional organisational skills with a strong attention to detail.
* Excellent verbal and written communication abilities.
* Proficiency in Microsoft Office Suite and other relevant tools.