Job Summary
This is a key role that involves working closely with internal departments and external vendors to ensure project requirements are met. The successful candidate will be responsible for managing the shipment of materials/equipment, coordinating vendor visits, and assisting in creating PowerPoint slide decks.
Key Responsibilities
* Communicate effectively with internal departments and external vendors to ensure project requirements are understood and followed.
* Demonstrate proficiency in routine tasks such as triaging, assigning work, tracking and reporting metrics, etc.
* Manage and facilitate the shipping of materials/equipment to and from PPD, ensuring smooth logistics and delivery.
* Coordinate vendor visits for training events, equipment installs, preventative maintenance, and repairs.
* Assist in creating PowerPoint slide decks for business review meetings.
* Serve as the primary contact for identified vendors, disseminating information appropriately as received.
* Assign testing to applicable worklists.
* Act as Vendor Relationship Manager, setting up vendors on the approved vendor list (AVL), placing contracts into Mosaic, reconciling invoices, and gathering metrics.
* Create and track metrics based on department's service level agreements.
* Develop a network of resources across departments and pods.
* Track deliverables and drive projects to completion by coordinating and communicating effectively.
* Maintain and present capacity forecasts and metrics.
* Manage obsolescence of equipment.
Education and Experience
* Bachelor's degree or equivalent experience in a relevant field (Science, Pharmaceutical Science, Chemistry, etc).
* Previous experience providing the knowledge, skills, and abilities to perform the job (comparable to 2+ years).
* Project management experience.
* Experience in metrology, managing/maintaining lab equipment.
* Previous experience working in a GMP Laboratory environment/Analytical laboratory.
Knowledge, Skills, Abilities
* Effective verbal and written communication and presentation skills.
* Outstanding time management, planning, and organisational skills.
* Experience with onboarding new equipment, equipment planning, inventory management, service contracts will be highly beneficial.
* Proficient with specific computers and enterprise applications, including office efficiency.
* Confirmed analytical skills.
* Confirmed compliance with procedures and policies.
* Ability to perform multiple tasks efficiently in a stressful environment.
* Extensive knowledge and experience in Project Management in a GMP Lab environment.
* Strong client relationship leadership skills.
* Ability to work successfully with multi-level teams.
Physical Requirements / Work Environment
* Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
* Able to work upright and stationary and/or standing for typical working hours.
* Able to lift and move objects up to 25 pounds.
* Able to work in non-traditional work environments.
* Able to use and learn standard office equipment and technology with proficiency.
* May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
* Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.