Administration Manager Role Overview
We are seeking a highly organized and experienced Administration Manager to join our team at a small brokerage in South Dublin.
The successful candidate will be responsible for overseeing all aspects of the office, including administration procedures, staff management, and facilities services.
This is a full-time permanent position, working Monday to Friday, 9am-5:30pm. Salary is negotiable based on experience.
Responsibilities:
* Plan and coordinate administration procedures and systems to streamline processes.
* Delegate and monitor tasks to personnel and assume responsibility for all aspects of the office.
* Assess staff performance annually and provide coaching and guidance as needed.
* Ensure smooth information flow within the company to facilitate business operations.
* Manage staff roster schedules and task deadlines.
* Monitor office supplies and purchasing.
* Monitor costs and expenses to assist with budget preparation.
* Oversee facilities services, maintenance activities, and tradespeople.
* Organize and supervise other office activities as delegated by the managing director.
* Ensure operations comply with policies and regulations.
* Stay up-to-date with organizational changes and business developments.
Requirements and Skills:
* QFA or higher qualification.
* 3+ years of brokerage experience.
* Proven experience as an Administration Manager.
* In-depth understanding of office management procedures and legal policies.
* Familiarity with financial and facilities management principles.
* Proficiency in MS Office, Excel, and other applications.
* Analytical mind with problem-solving skills.
* Excellent organizational and multitasking abilities.
* A team player with leadership skills.
* BSc/BA in Business Administration or related field.