Job Summary:
We are seeking a motivated and organized Junior Legal Secretary to join our team at {company}. This is an excellent opportunity for someone with 6-12 months of experience in legal administration to grow into a full-time Legal PA role, supporting a Partner.
The ideal candidate will have prior experience working in a mid-sized law firm, with skills in legal admin and document support. As a Junior Legal Secretary, you will work closely with our Senior Dublin Legal Support staff, interacting with teams from our international offices.
This is not a suitable role for candidates currently studying or planning to sit FE1 examinations.
Key Responsibilities:
* Correspondence: Taking calls and messages, setting up conference calls, managing emails and post.
* Diary Management: Meeting coordination, managing Outlook calendars for Partners, reserving meeting rooms, coordinating video conferencing software.
* Travel and Expense Management: Booking flights, coordinating itineraries with clients and administrative staff from international offices.
* Document Preparation: Preparing, proofreading, and filing documents.
* Maintenance of Client Contacts Database and Internal Files.
* Ad Hoc Administrative Support: Printing, scanning, preparing binders, coordinating catering for meetings, etc.
Requirements:
* 6-12 months of experience working in an administrative capacity in a law firm.
* Excellent MS Office skills and experience using digital dictation technology.
* Experience using a case management system is advantageous.
* Ability to handle a busy workload with multiple priorities in a high-performance environment.