Our clients are currently looking for a Part-time Office Administrator to join their team, at their onsite facility in Athlone, Co. Westmeath.
Duties/Responsibilities (include but not limited to): Job Responsibilities: Office specific administration in line with ISO 13485 certification.
Prepare cheque lodgments and process bank payment requests.
Distribute invoices for approval.
Process invoices using financial accounting software.
Prepare creditor payment runs and reconcile creditor accounts.
Perform monthly bank reconciliations for multiple entities.
Assist with audit file preparation and company secretarial submissions.
Order office stationery and support general administration tasks as needed.
Cross referencing and checking all tasks are completed in an efficient manner.
Overseeing of utilities for multiple premises and related administration.
Diarising a calendar of important dates and ensuring all administration is in order in advance of these dates.
Adhoc tasks as assigned on a daily basis.
Recording of annual leave and sick leave for employees through the HR process.
Maintaining employee records and processing employee paperwork through the HR process.
Understand and adhere to all company policies and procedures.
Ideal Candidate: Experience in manufacturing industry preferred but not essential.
Experience in Human Resources preferred but not essential Strong working knowledge of Microsoft Office with numerical proficiency in Excel.
Be organised and diligent with excellent attention to detail to ensure accuracy in all tasks undertaken.
Be trustworthy and discreet when dealing with customers and confidential information.
Be able to take direction and complete tasks efficiently Be comfortable working in a team environment as well as having the ability to work on your own initiative.
Manage your time effectively and demonstrate problem-solving skills.
Possess strong communication and inter-personal skills with a positive attitude to working relationships.