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Administrative Assistant (Part time- 3 days), Galway
Client:
Cpl
Location:
Galway, Ireland
Job Category:
Other
EU work permit required:
Yes
Job Reference:
93c17ec7ab2f
Job Views:
101
Posted:
21.01.2025
Expiry Date:
07.03.2025
Job Description:
Our Client, an educational institution is looking to hire an Administrative Assistant on a part time (3 days a week) temporary contract until 30 August.
The following details outline the core responsibilities:
1. Examination process
2. Examination deadlines, in-house examinations, marks collation and returns
3. Produce programme related materials, for example, module information sheets, year handbooks, competency assessment booklets, attendance sign-in sheets etc.
4. Procurement, with the aid of Agresso software
5. Room bookings
6. The organisation and publishing of timetables based on information supplied by staff and updating these as necessary, booking rooms for lectures, seminars and tutorials as required
7. Compiling student data and data for internal and external requests
8. Dealing with student and prospective student (and parent) queries on programmes offered in the School of Medicine
9. Preparation of material for various events within the Discipline and SoM, such as conferences, information sessions for undergraduate students, prizegiving ceremonies etc.
10. Administrative support for research and researchers within the Discipline of Pharmacology and Therapeutics
11. Organisation of, and attendance at specified meetings and the drafting of the minutes of these meetings
The successful candidate will have:
1. Very good IT skills with proficiency in M/S Office suite, especially Excel and Word
2. Good working knowledge of the Agresso financial accounting system, including ordering goods/procurement
3. Be able to deliver professional support to students and staff
4. Comfortable with accepting direction, but capable of showing initiative as required
5. Effective written and verbal communication skills
6. Organised; capable of self-managing multiple priorities and meeting deadlines
7. Flexibility; responsiveness to busy environment and changing requirements
8. Ability to manage a busy email account, responding promptly and appropriately to multiple stakeholders
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