Social network you want to login/join with:
Location: Limerick City & County Council
Reporting to: Contract Manager
Overall Purpose of the Job
Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed by a Contracts Manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects, and back-office administration (updating CAFM, KPI deliverables, reporting).
Main duties and responsibilities
* Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
* Ensure the timely execution of all Work Orders within permitted parameters.
* Ensure Key Performance Indicators are being achieved, escalating known issues to the account manager.
* Review and approve sub-contractor invoices and verify work completed (reports & dockets).
* Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
* Coordinate all contractors attending site and ensure all relevant documentation is in place prior to work commencing.
* Know and ensure consistent compliance with company Health, Safety & Quality policies and procedures.
* Manage utilities efficiently, monitor, and document consumption levels.
* Manage stock effectively, maintaining sufficient levels of cleaning chemicals and consumables.
* Maintain high cleaning standards at all times in accordance with company policy.
* Manage the Asset register, ensuring all damaged FF&E is recorded and reported.
* Record and report any accidental or wilful damage promptly.
* Manage Time and Attendance records, approve annual leave requests, manage sick leave, and staff queries.
* Oversee staff training through Human Focus.
* Work effectively under pressure to meet tight deadlines.
* Maintain a flexible approach to work.
* Provide accurate monthly reports on staff issues, PPMs, and reactive works.
The ideal candidate
* Excellent interpersonal and communication skills.
* Solution-oriented mindset.
* Understanding of safe working practices and health and safety legislation.
* Ability to work independently.
* Well-organized with the ability to prioritize tasks.
* Flexible, honest, and reliable.
* Highly motivated.
* Team player with initiative in problem-solving.
Qualifications and Experience
* At least 3 years of experience coordinating Hard and Soft Facilities Services.
* Experience in managing personnel.
* Experience with KPIs and client interactions.
* A qualification in Facilities Management or a relevant business or technical field.
#J-18808-Ljbffr