Irish Brand Homes Compliance Administrator
Location: Guinness Storehouse, Dublin, Ireland
Full time, Permanent
Closing Date: November 20, 2024
Hours: Monday- Friday 9AM - 5PM
About Us
Located in the heart of St. James's Gate Brewery, the Guinness Storehouse is recognised as the world’s leading tourist attraction welcoming millions of visitors every year.
In our inclusive culture, where we value each other and celebrate different perspectives, you'll be supported to thrive and recognized for your unique contributions.
If this resonates with you, come join us at the Home of Guinness.
About the Role
To provide a comprehensive support role to the Safety & Compliance Manager in all aspects of administration functions across Irish Brand Homes. To act as representative and point of contact in the absence of the S&C Manager.
You will be responsible for:
* Maintaining comprehensive Health & Safety Management System to ensure it is kept up to date.
* Keep records of incidents and maintain incident statistics for all departments.
* Assist with the co-ordination of investigations, and ensure all paperwork retained and filed within the H&S Management System.
* Uploading all relevant employee-related incidents onto the Diageo Enablon system.
* Collating and inputting monthly Enablon metric requirements.
* Tracking lagging/leading safety metrics on the KPI dashboard. Creating quarterly H&S data reports.
* Filing, tracking & trending all corrective actions. Following up with all action owners to ensure actions are closed out within agreed timeframe.
* Collecting & filing toolbox talk attendance sheets.
* Supporting on internal communications – increasing staff awareness on H&S culture/sustainability yammer/posters.
* Attending and recording ‘Minutes’ of Compliance/Sustainability meetings.
* Document Control/Risk Assessment review project – formatting all documents, ensuring correct filing & storage of SOP training files, updating EQMS with all new procedures.
* Reviewing and tracking all hazards raised via Enablon Go.
* Maintaining and updating the IBH register of documents.
* Working closely with the L&D team in relation to all compliance-related training.
* Assist in the delivery of H&S induction for new starters when required.
To be successful in this role, you will need:
* High level of proficiency in Microsoft packages, including Word, Excel and Outlook, and website updating.
* Excellent interpersonal and communication skills.
* A self-starter with the ability to work on own initiative in a busy visitor attraction, working across multi-disciplinary teams, and open to new challenges.
* Demonstrable high levels of accuracy and attention to detail.
* Strong interpersonal skills with evidence of being an effective team member.
* Excellent organisational and time management skills.
* Ability to work independently with a high level of initiative and self-motivation.
* Excellent verbal and written English is essential.
* Highly motivated and able to demonstrate problem-solving and decision-making abilities.
* Experience in the area of Environmental Health & Safety is desirable.
Working with Us
Flexibility is key to success in our business and many of our people work flexibly in many different ways, including part-time, compressed hours, and flexible location. Please talk to us about what flexibility means to you and don’t let anything stop you from applying.
* We offer a highly competitive rewards and benefits package including: Contemporary work-life balance policies and wellbeing activities.
* Contributory pension scheme.
* Comprehensive health insurance for you and your family.
* Annual bonus (dependent on performance).
* Share options.
Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and listened to, is a crucial part of this.
Join us, and you'll be part of an organisation that embraces diversity in the broadest possible sense. This means that you'll be welcomed and celebrated for who you are just by being you.
Feel inspired? Then this may be the opportunity for you.
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