Job Title: Accounts Payable Specialist
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to temporarily backfill an existing AP role and assist with the data clean up and testing of our new ERP system.
This position will play a critical role in ensuring continuity in our accounts payable function during a transitional period while also contributing to the testing and optimization of our new ERP software.
Key Responsibilities:
* Ensure that all invoices are matched to purchase orders and receipts, and escalate discrepancies as needed.
* Assist with the preparation and approval of payment batches for vendors.
* Respond to vendor inquiries regarding payment status, issues, and discrepancies.
* Reconcile vendor accounts and resolve outstanding issues to ensure smooth vendor relationships.
* Maintain accurate and up-to-date records of all vendor accounts.
* Ensure that all AP transactions are compliant with internal financial controls, policies, and external regulatory standards.
* Participate in the testing phase of the new ERP system, specifically in the accounts payable module.
* Conduct end-to-end testing of AP workflows, including invoice creation, approval processes, and payment runs.
* Identify and document any issues or bugs related to AP processes in the new ERP system.
* Collaborate with the IT team, ERP vendor, and other stakeholders to troubleshoot and resolve system-related issues.
* Help verify that historical and new AP data is accurately migrated to the new ERP system.
* Provide input on how the new ERP system can streamline and improve AP processes.
* Assist in creating or refining workflows and best practices for using the new system effectively.
* Provide initial support to users post-implementation and help identify areas for improvement.
Skill Requirements:
* Strong understanding of accounts payable processes and general accounting principles.
* Strong attention to detail and accuracy.
* Excellent organizational and time-management skills.
* Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry.
* Knowledge of AP software tools and ERP systems.
* Good communication skills for interacting with vendors, internal teams, and management.
* Ability to work independently and manage competing priorities in a fast-paced environment.
* Previous experience with ERP testing, system implementation, or process automation is a plus.
Salary Range: $60,000 - $80,000 per annum