* Location: Dublin 4
* Contract status: Full time, permanent
* Reporting to: Director
* Apply: Please send your updated CV and Cover letter to Human Resources at careers@lisney.com. Please reference LIS/ResidentialLettingsAdministrator082024.
The Company:
Lisney Sotheby’s International Realty is the premier luxury residential agency in the Irish property market. Our proprietary network has 26,400 advisors working in 1,100 local offices across 83 countries and territories, making Lisney Sotheby’s International Realty a truly global brand. The Sotheby’s International Realty brand is built on the centuries-long prestige of the world’s preeminent auction house. Sotheby’s history and our unmatched reputation give our listings the best-in-class exposure they deserve and assures buyers they are working with a trusted partner.
What You Can Expect from Us:
You will be joining a supportive, collaborative and inclusive culture. We are driven by our core values to be the best, think big, demonstrate integrity and prioritise our clients. Our team are handpicked for their creative thinking & talent. We are passionate and deliver results.
We recognise our people are our most valuable asset, and our benefits scheme and employee development opportunities are our commitment to you and your career with us.
If you chose to join Lisney, we offer personal support, a competitive salary and a fantastic benefits package.
The Role:
We are looking for an experienced, organised and diligent Administrator to join our Residential Lettings team in Leeson Street. This is a fantastic opportunity to work for a premium, professional Real Estate Company.
Roles and Responsibilities:
* Preparation and typing of documents, letters and general day to day correspondence to support a busy department.
* Actively typing and managing correspondence, diaries and actions list for team members
* Answering/directing of calls and assisting in ensuring all enquiries are actioned in a timely manner
* Liaising with landlords and tenants, dealing with all telephone, email and direct office enquiries, making/confirming all appointments and inspections.
* Responsible for the Letting database, including landlords, properties, tenants, leases, RTB registrations
* Responsible for raising lettings fee invoices, processing rent payment and creditor invoices
* Processing lease renewals and drawing up new lease agreements
* General office administration including filing, updating websites i.e., our own website, Daft.ie and Myhome.ie
* File Management System, diary maintenance, mail matches on new properties
* Assisting the Lettings Negotiators with all administration
* GDPR, RTB, PSRA Compliance
* General accounts relative to lettings
* Filing, photocopying and other ad hoc duties as and when required
* Responsible for arranging viewings
* Taking inbound/making outbound calls, dealing with email enquiries
* Maintaining service levels as outlined by Directors and HR
* Providing excellent level of customer service for the team
The ideal candidate will have the following skills:
* Experience working in a lettings position or similar role preferred but not essential
* Previous administration experience in a busy working environment
* Excellent time management and organisational skills required
* First-rate customer services and attention to detail with an outstanding ability to liaise with landlords and tenants
* High attention to detail and continued accuracy
* Proven proficiency in Microsoft Word, Outlook, Excel, SharePoint, PowerPoint and other Microsoft packages
* A positive attitude towards their work
* Willingness to work as part of an interactive team
* An ability to build and maintain good networks
* Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills
* Possess self-management skills and the motivation to efficiently plan and organise their own work time
* Assess priorities within their own work area.
How to apply:
Please send your updated CV and Cover letter to Human Resources at careers@lisney.com. Please reference LIS/ResidentialLettingsAdministrator082024.
We thank all candidates interested in working for Lisney, however only successful candidates who will be selected to commence our recruitment process will be contacted.
Lisney is an equal opportunity employer. We thank all candidates for your interest in working for Lisney.
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