Woodie's is the market-leading DIY, Home & Garden retailer in Ireland with 35 stores nationwide and an online presence. We are proud to be listed as Ireland's Top Retailer by Great Places to Work and an official Best Workplace for Women! We are also listed as one of the 75 Best Large Workplaces in Europe and are recognised by the Irish Centre for Diversity & Inclusion as an accredited Investor in Diversity.
We are seeking a detail-oriented and proactive Assistant Accounts Payable Manager to support the smooth operation of the AP function at Woodie’s. The role involves overseeing invoice processing, payment runs, vendor reconciliation, and team supervision while ensuring compliance with company policies and accounting standards.
Key Responsibilities
Accounts Payable Operations
* Supervise and support the accounts payable team in processing invoices, credit notes, and payments accurately and on time.
* Ensure all supplier invoices are matched to purchase orders and goods received notes (GRNs) where applicable.
* Review and authorize AP transactions, ensuring compliance with company policies and procedures.
* Monitor payment schedules to ensure timely vendor payments while optimizing cash flow.
* Assist in the resolution of invoice discrepancies and supplier queries in a timely manner.
Team Management & Process Improvement
* Provide leadership, training, and support to the accounts payable team.
* Assist in developing and implementing process improvements to enhance efficiency and accuracy in AP operations.
* Ensure adherence to internal controls and compliance with financial policies.
Reconciliations & Reporting
* Oversee vendor account reconciliations, ensuring accuracy and timely resolution of discrepancies.
* Prepare and review AP aging reports and other relevant financial reports.
* Assist with month-end closing, including accruals and reconciliations.
* Support internal and external audits by providing necessary documentation and explanations.
Collaboration & Stakeholder Management
* Work closely with procurement, finance, and other departments to ensure a smooth procure-to-pay process.
* Maintain strong relationships with suppliers and resolve payment-related issues efficiently.
* Strong business partnering with other teams across the business.
Key Requirements
Qualifications & Experience
* 3-5 years of experience in accounts payable, preferably in a retail environment.
* Previous experience in a supervisory or assistant manager role is a plus.
* Knowledge of accounting software (e.g., Navision, SAP, Oracle, NetSuite, or similar ERP systems).
Skills & Competencies
* Strong understanding of accounts payable processes, financial controls, and accounting principles.
* Excellent attention to detail and problem-solving skills.
* Ability to work under pressure and meet deadlines in a fast-paced retail environment.
* Strong leadership and team management skills.
* Good communication and stakeholder management skills.
* Proficiency in Microsoft Excel and other financial reporting tools.
Our benefits include:
* Hybrid working (3 days on-site in Tallaght and 2 days remote-working each week)
* Annual Bonus Scheme
* Colleague Discount
* Gympass
* Company Pension
* Wellness Initiatives
* Paid Parental leave
* Sick-pay
* Discounted Healthcare
* Flexi-Wage - Choose your own pay cycle!
We are an equal opportunity employer and value diversity at Woodie's. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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