We have an exciting opportunity in our Cork based Global medical Manufacturing client.
Roles and Responsibilities
* Provide cross functional administration support for key business initiatives as required by the Operations Director.
* Extensive calendar management, booking travel, arranging visas, taxis and preparing travel itineraries.
* Manage Calendar and priorities for Operations Director, craft, evaluate and modify emails, letters, agendas (and other forms of communication).
* Maintain operational reports, data gathering and visualisation.
* Prepare and share internal communications.
* Cover to support Executive Assistant at the Cork Campus.
* Provide logistical support for internal and external events.
* Responsible for event organisation and travel arrangements for key global stakeholders.
* Process expenses in line with company policy.
* Administration of Core T&A for Global Team Members.
* Preparation of DHL documentation for shipment requests.
* Manage multiple priorities and provide ad-hoc project support.
* Establish and develop strong relationships with the administrative team and key stakeholders.
* Provide discreet and confidential coordination of sensitive business information including raising of purchase orders.
* Support for site projects groups e.g., Women’s Network and Corporate Social Responsibility.
* Prepare presentation materials, produce reports, and maintain files/documents.
* Cover to support front of house activities (annual leave cover).
Principal Qualifications
Alongside experience in a similar role, you should be confident demonstrating the following:
* You have proven experience in assisting senior leaders and working with diverse teams.
* You are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel.
* Knowledge of Smartsheet is desirable but not essential.
* A high degree of self-management, organisational skills, and an excellent communicator (English oral and written).
* Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputs.
* Experience of managing a busy workload, including complex and competing priorities whilst remaining organised and professional, working to deadlines, and delivering under pressure.
* Knowledge and/or interest in Lean methods and standard work, always working from a Lean mindset. Proactively driving continuous improvement whilst demonstrating a behaviour of thinking ahead of the curve.
* Capable of fostering close working relationships.
* Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information.
This role reports into the Operations Director. You will need to be based at our campus in Cork.
Kelly Services, now part of Gi Group are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with the Privacy Statements. For more information regarding data protection our full Privacy notice can be found in the footer of our website.
As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
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