NUACOM is an Irish company established in 2009 and quickly became a leader in Unified Communication services (UCaaS). The vision of the company is to leverage the latest technologies to build amazing live communication tools for businesses around the world.
We offer cloud-based phone system as a service and online team collaboration software to small and medium businesses.
We are looking to recruit an experienced Executive Assistant to our CEO. We are looking for a diligent individual who can support our CEO with diary management, meeting preparation, relationship management, event attendance, travel administration and ad-hoc research.
Role Duties
As the executive assistant to our CEO, your responsibilities will include:
* Business Liaison: Act as a point of contact and liaison between the CEO and internal/external stakeholders.
* Data & Information Management: Organize and maintain confidential data and information with the utmost integrity.
* Event Management: Coordinate events and meetings, ensuring smooth execution.
* Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, events, etc. Schedule meetings between the CEO and their direct reports and the committees and groups of which they are a member.
* Communications: Oversee emails, calls, and other correspondence, and draft professional and polished documents on behalf of the CEO. Take minutes during meetings and communicate the same to the attendees after the meetings.
* Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
* Research & Analysis: Conduct market research, gather relevant data, analyse data and provide insightful reports, presentations and recommendations to support the CEO's decision-making process.
* Executive Support: Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.
* Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Experience
* Min 3 years work experience as Executive Assistant, a personal assistant or a similar role
* Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel and an understanding of CRM systems); scheduling appointments/updating calendars.
* Strong planning and organisational skills, able to adapt and respond to the unexpected.
* Research skills an advantage
* Experience of report writing and editing/proofing
* Problem-solving/ solution orientation.
* Good eye for detail and commitment to high quality outcomes.
* Confident, proactive, self-motivated and organised approach
Job Types: Full-time, Permanent
Benefits:
* Additional leave
* Bike to work scheme
* Company events
* Employee assistance program
* On-site parking
* Private medical insurance
* Sick pay
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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