Job Title:Finance Administrator Reporting to:Head of Finance Location:RDS Closing date: 11th December 2024 About the RDS The Royal Dublin Society (RDS) is a social impact organisation founded nearly 300 years ago. We inspire and empower positive change across science and technology, culture enterprise, agriculture and equestrianism. We achieve this by delivering programmes, bursaries and activities on an all-island basis. Shaped by our members, donors and partners, the RDS is powered by a team of over 100 employees working in partnership with our suppliers. Our 42-acre multi-purpose venue in Dublin is unique in Ireland delivering memorable experiences across sporting, hospitality, live entertainment and exhibitions for everyone within our community. We have ignited passion for generations and welcome over 2 million visitors annually. As Irelands oldest non-profit organisation, we reinvest our commercial returns so everyone who visits us, uses our space or partners with us helps to inspire and empower a better Ireland. Key Responsibilities: Finance Administration: Lodgements: Preparing daily lodgements for all monies received and posting the relevant journals to the Finance system. Visa Payments: Processing manual visa payments where required and posting the resulting journals to the Finance system. Bank Statements: Entering bank statements on receipt to the Finance system and posting any relating journals. Weekly Payroll: Processing two weekly payrolls using Sage Micropay. Ensuring payroll file is authorised by approved signatories on banking online in advance of the weekly cut-off. Saving all reports relating to the weekly payroll in the weeks folder. Keeping all related payroll records up to date, including PAYE, Pension, Union, and Health Insurance summaries. Dealing with ad hoc weekly payroll enquiries. Commercial Sales Invoicing: Print the invoice notifications daily from the Commercial system and invoice them through the Finance system. Non-Commercial Sales Invoicing: Invoice upon receipt all non-commercial system-generated invoice notifications from Finance, Premises, and Catering. Horse Show Invoicing and Income Summaries: Process Horse Show invoices and prepare Horse Show income summaries for weekly Horse Show meetings. Reception and Customer Service: Ensuring all RDS visitors are welcomed promptly and courteously, always portraying a professional business image. Signing courier deliveries and notifying the appropriate RDS personnel. Other: Participating in any other RDS projects, events, or activities as directed by the Head of Finance, Deputy Chief Executive Finance, and/or Chief Executive. Person Specification Personal Attributes Self-motivated, professional person Highly conscientious, flexible and detail conscious with the ability to work on own initiative. Strong numerical skills. Strong administrative, organisational, and business support skills, with the ability to multi-task and to work calmly under pressure. Qualifications and Experience Payroll and sales invoicing training and experience would be advantageous. Key Skills Excellent communication and interpersonal skills. Proficiency in MS office, particularly in Excel.