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Department or practice area: Legal Support (Ireland)
Taylor Wessing is a global law firm that serves the world's most innovative people and businesses.
Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive.
Together we challenge expectation and create extraordinary results.
By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition.
With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Legal Support (Ireland) team, with the addition of a Support Assistant.
The opportunity for youThis role provides comprehensive support across various functions including Front of House, Facilities Management, and Administrative Tasks.
The successful candidate will demonstrate effective communication skills, strong organisational abilities, and a collaborative approach.
Key responsibilitiesFront of House: Meeting and Greeting: Warmly welcome and greet clients and other visitors to the office.Client Check-In: Manage client check-in processes with confidentiality and professionalism.Meeting Room Management: Set up and arrange meeting rooms; ensure rooms are clean, prepared, and stocked with necessary materials and refreshments in advance of each meeting.Event Management: Assist with the setup and breakdown (including AV set-up) of meeting rooms for meetings, events, and conferences; proactively manage all aspects of event management including meet-and-greet registration.Reception Duties: Answer incoming calls promptly and route them to the appropriate personnel or department; manage voicemail messages efficiently ensuring timely responses.Facilities: Ensure kitchens are fully stocked with milk, cereal, fruit etc.Conduct regular checks to ensure communal areas are tidy/presentable.Coordinate building management for office maintenance/repairs.Oversee office supply inventory/reorder supplies as needed.Administrative Tasks: Dealing with all incoming/outgoing post; scanning and saving documents to IManage.Photocopying/scanning documents as required.Scheduling and archiving documents efficiently.Submitting chargeback expense reports accurately.Knowledge, skills and experiencePrior experience in an administrative or support role is desirable but not essential.
Familiarity with Microsoft Office applications (Word/PowerPoint/Excel) is beneficial.
By adhering to these principles you will contribute significantly towards achieving team objectives while maintaining high standards of service delivery.
Strong organisational skills with attention to detail.Excellent communication skills both written and oral.Ability to work independently while managing multiple tasks effectively under pressure.Reliable with a strong sense of responsibility towards assigned tasks.Proactive approach towards identifying issues/problems before they arise.Here are a select few benefits that Taylor Wessing offer;
Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December.
You may also purchase up to five extra days each year (pro rata).Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child).Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available.
Our cultureNurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.
We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.
We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.
The way we workAt Taylor Wessing, we never settle for average.
We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us.
We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.
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