Exciting opportunity for a team administrator or office coordinator to join a trading and services company as their next office coordinator.
Dublin City Centre
Fully onsite
32-35K DOE
The Role
Job responsibilities will include:
* Maintaining office to include, office access, answering phones, dealing with external and internal mail, arranging couriers, filing, meeting room preparation and maintaining a tidy office throughout the day.
* Landlord management, ensuring facilities are fit for purpose, coordinating services into offices such as telecoms/electricity, ordering stationery, repair, and installation of office equipment, coordinating office cleaning requirements, etc.
* Basic Accounts - filing invoices/receipts and completing managerial credit card expenses.
* Ensuring orderly filing and document management in office.
* Maintaining the stock of office supplies, tea, coffee, etc., and ordering before running out.
* Provision of an effective and efficient administrative support service including diary management and secretarial tasks.
* Setting up meetings, agenda and briefing documentation for meetings.
* PowerPoint presentations and preparing reports.
* Booking flights and other modes of transport as well as accommodation when required.
* Dealing with confidential material in a professional manner.
* Liaising with clients, suppliers, and other staff members on behalf of the CEO.
* Maintain and update company website, i.e. posting blogs and vacancies.
* Managing the company's social media accounts - Twitter/LinkedIn.
* Liaising with graphic designers to create marketing materials, e.g. posters, brochures, banners, invitations, and other promotional materials.
* Manage and coordinate internal events while liaising with the management team.
* Booking and organisation of external industry events to include sponsorship, advertisements, and speaking opportunities.
Role Requirements
The Successful Candidate should be able to demonstrate the following:
* Excellent administrative and organisational skills.
* Technical aptitude with experience using MS software packages; Word, PowerPoint, and Excel.
* Must work to deadlines and manage multiple tasks while maintaining a professional and courteous manner.
* Ability to work independently on own initiative, using good judgement and discretion.
* A mature outlook and a consistent approach to work.
* Ability to demonstrate a high level of confidentiality.
* Excellent interpersonal skills including strong written and oral communication skills.
* The successful candidate must fit with and embrace the company culture/value system. In addition, the following would be an advantage:
* Experience of office management.
* Some experience in Marketing and accounts would be desirable.
* Knowledge of WordPress, MailChimp, and social media platforms would be an advantage.
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