We are recruiting a Senior Accounts Officer to work for a non-profit organization based in Dublin.
The role will be divided between 3 days in D2 and 2 days in D4.
Objective of Role:
* To take full responsibility for your work in the Bursars office and in the community.
* The Senior Accounts Officer will be highly organized, hardworking, and self-motivated to ensure the smooth running of accounts and administration functions of the Community and the Provincial Bursars Offices. They will work with their line manager with minimal direct supervision. They need to demonstrate excellent time management and organization skills. They will be comfortable with Sage accounts, Microsoft 365, and general office operations, and have a good understanding of basic accounting principles. They will have good people and communication skills to best work with other staff and the members of the Order.
* Uphold the highest standards of honesty and integrity and have respect for the faith-based environment and ethos of the Order.
Roles & Responsibilities:
Bookkeeping
* Attend to the banking transactions of the Community accounts offices, and all associated banking and compliance administration for the bank accounts and debit/credit cards.
* Maintain the accounting records for the Community in Sage.
* Prepare the Community Income & Expenditure Accounts and Balance Sheet on a quarterly basis or as requested for submission to the Provincial Bursars Office.
* Provide quarterly accounts to the Prior and present the accounts to the members of the Community at a meeting.
* Prepare month-end bank reconciliations for all bank accounts.
* Arrange for payments to all suppliers through online banking.
* Arrange for the preparation of year-end actual vs. budgets accounts for the Community Account and present them to the Provincial Bursar when requested.
* Responsible for the safekeeping of all financial records.
* Work with the auditors to assist with the required annual reviews/audits of the Community Accounts.
* Work with the Provincial Bursar to ensure that appropriate insurance covers are in place for the Community.
* Oversee the pension entitlements of the members of the St Teresa’s Community and assist members of the Community with any administration required.
* Oversee the incoming Mass stipends and ensure the correct recording of them in schedules and in Sage as instructed by the Accountant.
* Adhere to the Financial Policies of the Order.
* Oversee the operations and processes in the Cash Office ensuring safety, security, and compliance in all cash-related matters.
Governance & Administration
* Work with the Provincial Bursar to implement all of the policies of the Order in the St Teresa’s Community.
* Use the main office SharePoint for all Accounts and Administration soft copy files.
* Payroll – Provide Rosters to Provincial Bursars Office in a timely manner each week.
* Ensure employees are completing the Hours Worked sheets.
* Assist the Senior Accounts Officer in the Provincial Bursars Office with any payroll-related queries relating to employees.
* Take responsibility for the recording of annual and sick leave for all employees in the Community implementing the guidelines in the Staff Handbook.
* Ensure the safekeeping of all HR-related documents and files.
* Contact the Provincial Bursars Office with all HR-related queries that arise.
* Work with the Provincial Bursars Office to arrange all staff training in the Community as directed.
* Track incoming rental income and ensure it agrees with the agreed rent as outlined in the lease.
* Work in collaboration with the Provincial Bursar in all matters relating to bookkeeping, accounting issues, insurance issues, or employment issues.
* Work with the Mass Shop assistants to assist them in providing an accurate year-end stock count.
* Assist the Provincial Bursars Office in implementing the IT Policies in the Community.
* Assist some members with simple IT issues and arrange for all other IT issues to be resolved with assistance from the IT provider.
Training
* Undertake additional education and training as requested from time to time by the Provincial Bursar’s Office.
* 35hr week, salary is c €45k.
Requirements:
* Strong communication skills.
* Proficient in Sage Accounts package and Microsoft Office.
* Ability to work independently with a minimum of supervision.
* Good organizational, scheduling, and time management skills.
* Accomplish annual objectives as agreed.
* Minimum 4-5 years of similar experience is required.
#J-18808-Ljbffr