Job Description
Job Title: Infection Prevention Control Administrator
Department: Infection Prevention Control
Reports to: Head of Infection Prevention Control
Date: October 2024
Overall Purpose of Job
Our mission is to provide exceptional infection prevention and control care in an environment where quality, respect, caring and compassion are at the centre of all we do.
The Infection Prevention Control (IPC) Administrator is to assist and support the Infection Prevention Control Department in preventing and reducing Healthcare-Associated Infections (HCAI) and contributing to ensuring the effective working of the Infection Prevention Control Department.
The IPC Administrator's role is primarily to provide administrative duties within the infection prevention control department such report writing, audits, inputting data into spreadsheets but also to co-ordinate environment and hand hygiene audits and hand hygiene practices using the education tools.
Key Responsibilities and Deliverables
Clinical Responsibilities:
* Assists with audit activities as assigned by the Head of Infection Prevention Control (IPC) or Infection Prevention Control Clinical Nurse Manager 2.
* Coordinate and complete IPC hospital wide audits i.e., environmental and hand hygiene.
* Carry out focused audits as directed by the Head of Infection Prevention Control such as bedpan washers, commodes, PPE etc.
* Assist with quality improvement projects and data collection.
* Coordinate and complete education of staff on hand hygiene using the SureWash System.
* Organise and participate in the annual IPC awareness days i.e., World Hand Hygiene Day May and IPC week October.
* Educate staff when infection prevention and control measures are not adhered too.
Administrative Responsibilities:
* Carry out administration duties as request by Head of IPC or Consultant Microbiologists.
* Assists with administrative duties such as minutes of meetings, agenda and audit reports.
* Assists with IPC surveillance activities such as collecting data/documents related to patients
* Complete environment audits and write up audit reports - following discussion with the Head of Infection Prevention Control agree an action plan, date for improvements and submission of audit report and follow up of outstanding actions within a defined period of time.
* Coordinate monthly hand hygiene audits and complete monthly reports.
* Complete Public Health Notifications and submit securely to relevant Public Health District.
* Schedule meetings, complete minutes of meetings such as Infection Prevention Control Committee (IPCC) minutes, Infection Prevention Control Team (IPCT) and Joint Commission International (JCI) Prevention and Control of Infection (PCI) Workstream etc.
* Coordinate duty rosters for Consultant Microbiologists ensuring online roster directory is kept up to date.
Personal & Professional Responsibilities:
* To attend in-service education and keep all mandatory training up to date.
* Ensure their professional and personal persona positively reflects Beacon Hospital.
* Attend appropriate study days and courses.
* Participate in their performance review with the Head of Infection Prevention Control.
* Utilise effective time management skills.
* Maintain professional appearance and dress code.
* Comply with guidelines for absence, tardiness and BTime policy.
* Attend staff meetings, reads all work-related email and other postings.
* Wear Identification Badge when working.
General Responsibilities:
* To adhere to the Beacon Hospital guidelines and policies.
* To attend in-service education and keep all mandatory training up to date.
* To maintain a safe working environment as set out in the Health and Safety at Work Act.
* Treat patients with respect and maintain strict confidentiality at all times.
* Ensure timely identification and communication of any issues and complaints to the Head of Infection Prevention Control.
* Exhibits ability to work as a member of the IPC team in daily performance of duties by helping others and handing over effectively.
* The duties/responsibilities outlines are not of an exhaustive nature.
Confidentiality
* You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. To this end you will not discuss workings of the Hospital or its patients with people outside the Hospital, save as required to do so in the course of your work. The incumbent will be required to maintain and enhance their professional knowledge, skills and aptitudes necessary to respond to a changing situation.
Person Specification
Qualifications
* Leaving Certificate or equivalent.
* FETAC Level 5 course in administration or Health Care Assistant is desirable.
* Computer literate, excel experience is desirable.
Experience
* Administrative experience.
* Hospital experience desirable.
Job Specific Competencies and Knowledge
Teamwork
* Demonstrate ability to work as part of a multi-disciplinary team.
* Demonstrate motivation and a proactive approach to the job.
Communication & Interpersonal Skills
* Demonstrate effective communication skills including the ability to present information in a clear and concise manner.
Planning and Organising
* Demonstrate evidence of effective planning, organising and time management skills.
* Demonstrate flexible approach - to outbreaks of infection.
Knowledge
* Demonstrate evidence of experience in an acute hospital setting desirable.
* Good knowledge of computer such as excel spreadsheets, Microsoft word
Patient & Customer Focus
* Demonstrate a focus on quality.
* Demonstrate evidence of ability to empathise with and treat patients, relatives and colleagues with dignity and respect.
Personal Competencies
* All posts in Beacon Hospital require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required by their manager or hospital management.
This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.