Overall Purpose of the Role
The Facility Manager reports to the contract manager and is responsible for overseeing all aspects of facility management across two client sites.
Main Duties and Responsibilities
1. Continued Operation of Site Facilities encompassing all elements of Facilities Management, including Buildings, Plant Equipment, Hard Services & Soft Services, etc.
2. Management of routine preventative maintenance, testing and inspection schedules to ensure facilities are operating safely and efficiently.
3. Maintenance of Operational Procedures, Preventive Maintenance Plans, Business Continuity Plans and Emergency Plans for Buildings and Utilities.
4. Preparation of documents to issue requests for tenders and management of tender process.
5. Comparison of costs for required goods or services and delivery of value for money.
6. Project management, coordination and supervision of third-party contractors, including checking that agreed work has been completed satisfactorily and any deficiencies addressed.
7. Ensuring buildings meet health and safety requirements and comply with relevant legislation.
8. Assistance to local site Facilities Coordinators in directing, coordinating and planning essential central services such as reception, mail, cleaning, catering, waste disposal and recycling.
9. Operation of a Building Management System and related functions.
10. Assistance in planning best allocation and utilisation of space, resources and re-organising of premises.
11. Response to emergencies or urgent issues as they arise and dealing with the consequences.
12. Support to local Green Teams/Energy Officers in achieving building environmental management objectives, including identification and implementation of energy reduction and awareness programmes.
13. Attendance at local Building Management Committee meetings and addressing actions arising.
14. Support to local Safety Management Team in building management related matters.
15. Availability to respond to emergencies, etc. as required.
16. Provision of records management that maintains business continuity in relation to Facilities Management.
17. Variety of ad-hoc tasks as they arise.
Person Specification
* Experience in facilities management or building services industry/consultancy.
* Expertise or familiarity with M&E, HVAC and refrigerated equipment.
* Familiarity with Building Management Systems.
* Experience in project management and overseeing the work of external contractors.
* Dynamic approach to achieving continuous improvement.
* Experience in building environmental/energy efficiency.
* Excellent listening, oral, written and presentation skills.
* Strong interpersonal, relationship-building and negotiation skills with a solid track record for developing internal and external relationships.
* Strong IT skills, including good working knowledge of suite of MS Office applications (essential) and relevant facility management software.
* Flexible attitude with a can-do work ethic and excellent problem-solving skills.
* Proficiency in English language with excellent customer service and communication skills.
Qualifications and Experience
* Relevant 3rd level qualification (e.g. Building Services Engineer, Facilities management or equivalent).
* Experience in tendering for services and project/contract management.
* 3-5 years experience in similar role.
* Previous experience in a hands-on M&E role.