Lead Facilities CoordinatorLocation:
Dublin 4
Employment Type:
Full-time, Office-based (5 days on-site)
Working Hours: 40 hours per week (flexible shifts between 8 AM – 6 PM)
Salary:
€65,000 – €90,000 (for exceptional candidates)
Benefits: 10% bonus, pension, €9,500 car allowance, healthcare, food & drinks
About the RoleA leading global facilities management provider is seeking an experienced Lead Facilities Coordinator to oversee multiple buildings in a high-profile corporate environment.
The successful candidate will be responsible for hard and soft FM services, ensuring top-tier service delivery, managing a small team, and maintaining high health & safety standards.
This role requires strong leadership, stakeholder engagement, and operational expertise in a fast-paced, agile workplace.
Candidates with experience in student accommodation, operations management, or five-star hospitality will be strongly considered.
Key ResponsibilitiesFacilities Management & OperationsOversee daily operations across multiple buildings, ensuring high standards in facilities management, maintenance, and workplace services.
Ensure compliance with health & safety regulations, environmental policies, and company protocols.
Implement best-in-class FM practices, ensuring smooth day-to-day building operations.
Monitor and maintain space utilization, vendor performance, and service contracts.
Provide a white-glove service experience in a demanding, high-profile corporate setting.
Leadership & Team ManagementLead, mentor, and develop a team of 3-4 Facilities Coordinators.
Foster a high-performance, customer-focused culture.
Oversee team training, scheduling, and performance management.
Ensure continuous improvement in facilities operations and service delivery.
Stakeholder & Vendor ManagementAct as the primary point of contact for internal stakeholders, ensuring seamless communication and service delivery.
Manage contractors and suppliers, ensuring high service standards and operational efficiency.
Oversee vendor contracts, procurement, and cost-effective service delivery.
Budgeting & ComplianceManage operational budgets, procurement processes, and financial reporting.
Ensure full compliance with health, safety, and environmental regulations.
Conduct audits, inspections, and risk assessments, ensuring corrective actions are implemented.
Candidate ProfileRequired Experience & Skills5+ years of experience in Facilities Management, Operations Management, or Hospitality.
Proven experience managing teams and overseeing multiple sites/buildings.
Excellent stakeholder engagement, communication, and leadership skills.
Strong knowledge of hard & soft FM services, contract/vendor management, and budgeting.
Ability to work effectively in a high-pressure, fast-paced environment.
Strong understanding of health & safety compliance and risk management.
Preferred QualificationsFM-related qualification (e.g., IOSH, ILM, or BIFM membership).
Experience in student accommodation, five-star hospitality, or corporate FM.
Proven ability to manage large-scale, high-profile workplace environments.
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