Our Client based in Omagh is seeking an Office Administrator to cover a Maternity Leave for approximately one year. The role requires working 37.5 hours per week, from 9:00 AM to 5:00 PM.
Job Purpose and Responsibilities:
* Provide administrative support to the Frameworks and Plant Departments.
* Complete Out of Hours Report (Trackers) for the Plant Department daily.
* Update Site Inductions and chase outstanding training records, forwarding them to the SHEQ Advisor.
* Update training records on the date file.
Key Tasks:
* Prepare equipment for Sites or Plants.
* Review the equipment and Asset list for Site Vehicles.
* Collect dockets for Plant and Material orders for Accounts.
* Review the Weekly Plant / material charge report and allocate Stock.
Administrative Assistance:
* Assist the Project Manager and H&S Advisor with compiling H&S Documents.
* Collate weekly timesheets for direct employees and subcontractors, forwarding them to payroll.
* Process Invoices for Subcontractors.
* Internal and External Plant Hire: Receive, create, Issue, Dispatch, commit & Off-hire purchase orders North & South Account.
* Provide administrative assistance with event bookings, including promotional / marketing materials.
Additional Responsibilities:
* Do vehicle runs and cover reception as required.
Essential Requirements:
* At least A Level standard education.
* A minimum of two years' experience in a similar Administration role.
* Good organisational, time management, and interpersonal/communication skills.
* Excellent attention to detail.
* Strong IT skills, including Microsoft Office and Adobe packages.
Benefits:
* Company pension scheme.
* Private Health Scheme.
* Cash Plan after six months.
* Training and Development Opportunities.