Administrative Assistant Role
We are seeking an experienced Administrative Assistant to join our team at Kenny-Whelan, a leading Global Biotech Life Sciences Company in Limerick.
Key Responsibilities:
* Provide administrative support to Senior Document Controller and Directors, including scheduling calendars, documentation management, and other supportive duties.
* Direct incoming requests to appropriate personnel, initiate contacts as required, and provide workshop/meeting logistics support.
* Prepare travel itineraries with the Senior Document Controller and Director, ensuring efficient and effective planning.
* Manage complex daily calendars and prepare material requirements for travel (assemble binders, pre-reads, and agendas).
* Book and prepare travel arrangements/itineraries (registration, ground, air, lodging) and ensure good communications with key Director contacts.
* Respond to enquiries and contacts in a timely and professional manner, plan events, and coordinate activities for small or large numbers of people at off-site and on-site locations.
* Process expense reports for workshops and business travel, interact with individuals from other organizations to coordinate schedules, and direct incoming requests to the appropriate personnel.
* Maintain team/meeting distribution lists, prepare correspondence and materials for outgoing mail, arrange visitor details, and maintain organization charts for the department.
Requirements:
* Five years + experience as an Administrative Assistant.
* Ability to work independently with a high level of self-management in a dynamic work environment.
* Advanced competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with EDMS.