We are seeking a receptionist for a global enterprise data management client. As the first point of contact, you will play a key role in delivering exceptional front-of-house services, providing a warm and professional welcome to both visitors and colleagues. Your role is vital to ensuring smooth operations and maintaining the highest standards of customer service and office organization.
This is a 6-month contract to hire (extensions or conversion to FTE), 40 hr/week onsite in Cork, Ireland role (8am to 5pm Monday through Friday).
Responsibilities
* Opening the office each morning and preparing for colleagues' arrival.
* Greet visitors and colleagues in a professional, friendly manner, ensuring they are signed in as per the property’s procedures.
* Manage meeting room bookings via phone, email, or in-person requests, ensuring all details are recorded accurately.
* Assist with shipping and receiving using our mail-receiving tool.
* Coordinate catering needs and employee events to ensure all requests are fulfilled accurately and on time.
* Assist with the preparation of meeting rooms, ensuring all catering and refreshments are set up on time and the room is left tidy for the next session.
* Answer all internal and external calls promptly and professionally, transferring or forwarding as necessary. Take and record messages accurately.
* Perform daily floor walks to ensure all facilities (lighting, cleanliness, IT equipment) are functioning properly, reporting any issues to the relevant helpdesk.
* Partner with security as needed for badge updates, visitor logs, etc.
Requirements
* Prior experience in a customer-facing role is essential, ideally in an office manager or receptionist position.
* Strong customer service background with a focus on delivering exceptional experiences.
* Excellent communication skills with a polite and confident manner.
* Ability to work efficiently in a fast-paced environment while managing multiple tasks.
* Proficient in Microsoft Outlook, Excel, and Word, and comfortable using booking systems.
Please submit your resume to our network at Stage 4 Solutions (please apply to the Receptionist (onsite - Cork, Ireland) role).
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Business Consulting and Services
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