Executive Assistant to Leadership Team
We are seeking a motivated and ambitious Executive Assistant to join our dynamic team in the water and wastewater technology sector.
This exciting opportunity is based in Galway, offering the chance to gain hands-on experience in a fast-paced industry.
The role will provide essential administrative support to the expanding leadership team, ensuring seamless daily operations and effective assistance.
Key Responsibilities:
* Provide comprehensive administrative support, including organizing and managing appointments, meetings, and events.
* Ensure smooth office activities, overseeing day-to-day administrative functions and systems.
* Serve as the primary point of contact for staff and visitors, managing inquiries and assisting with various requests.
* Take charge of planning and coordination of events such as meetings, workshops, trade shows, and conferences.
* Assist with various administrative tasks, including human resources support, inventory management, scheduling, data entry, data management, compliance tasks, and general office organization.
* Prepare company documents and templates using Microsoft Office applications.
* Oversee maintenance and availability of office equipment, manage office supplies and vendor relations.
* Help with monthly processing of employee expense claims and ensure timely submissions.
Skills & Qualifications:
* A minimum of five years of experience in an Executive Assistant or Office Manager role.
* A relevant qualification or equivalent professional experience.
* Expertise in using Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
* Proven project management capabilities, with experience managing multiple tasks simultaneously.
* Ability to handle confidential matters with discretion, and demonstrate sound judgment when dealing with sensitive information.