Our client is seeking a highly organized and detail-oriented Accounts/Project Administrator to join their dynamic Project Management team based fulltime, on a 3 year FTC in their Limerick office. This role is crucial in ensuring the successful delivery of a diverse portfolio of projects. The ideal candidate will have a strong background in the construction or property development industry and will play a key role in coordinating and managing administrative and financial tasks.
Key Responsibilities:
Finance/Commercial Project Support:
* Provide financial administration support, including processing contractor/supplier invoices and compiling pay applications.
* Liaise with the Finance team to access and report on project accounts payable and receivable using the Sage platform.
* Assist in developing and maintaining project cashflows, and manage project-related Purchase Orders and Change Orders.
* Manage project bond and insurance application processes.
Project Coordination and Support:
* Provide comprehensive administrative support to the Delivery Team in all project phases.
* Maintain and organize project documentation on SharePoint, ensuring accurate and up-to-date records.
* Manage detailed electronic filing systems, including contact lists, contract logs, and drawing lists.
* Maintain and update project trackers, prepare status reports, and keep stakeholders informed of key developments.
* Coordinate project kick-off and progress meetings, including scheduling, preparing agendas, documenting minutes, and following up on action items.
* Assist with obtaining necessary permits, approvals, and renewals of Lease/Licence Agreements with tenants.
Stakeholder and Client Management:
* Act as the primary administrative contact for project-related enquiries.
* Facilitate communication between project stakeholders, ensuring smooth information flow.
* Manage the scheduling and logistics of project-related meetings, briefings, and consultations.
* Implement and manage site access protocols for service providers and external stakeholders.
Requirements:
* Minimum 5 years’ experience in a similar role within the construction or real estate project environment is desired.
* Proficient in Microsoft Excel, Word, PowerPoint, Outlook, Teams, SharePoint, with a willingness to embrace new technologies.
* Experience with payment processing, including raising and managing purchase orders, change orders, and processing invoices.
* Familiarity with Sage Finance Software and Smart Office is preferred.
* Knowledge of construction and real estate industry terminology.
* Excellent interpersonal and communication skills, with the ability to engage effectively with Senior Management and External Bodies.
* Ability to travel on an adhoc basis to different sites across Ireland. (own transport & full driving license is essential)
For a confidential discussion and more information on the role, please contactJessica Kennedy
jessica.kennedy@collinsmcnicholas.ie
021 2427110
#J-18808-Ljbffr