Lead Facilities Coordinator
Location: Dublin 4
Employment Type: Full-time, Office-based (5 days on-site)
Working Hours: 40 hours per week (flexible shifts between 8 AM – 6 PM)
Salary: €65,000 – €90,000 (for exceptional candidates)
Benefits: 10% bonus, pension, €9,500 car allowance, healthcare, food & drinks
About the Role
A leading global facilities management provider is seeking an experienced Lead Facilities Coordinator to oversee multiple buildings in a high-profile corporate environment. The successful candidate will be responsible for hard and soft FM services, ensuring top-tier service delivery, managing a small team, and maintaining high health & safety standards.
This role requires strong leadership, stakeholder engagement, and operational expertise in a fast-paced, agile workplace. Candidates with experience in student accommodation, operations management, or five-star hospitality will be strongly considered.
Key Responsibilities
Facilities Management & Operations
* Oversee daily operations across multiple buildings, ensuring high standards in facilities management, maintenance, and workplace services.
* Ensure compliance with health & safety regulations, environmental policies, and company protocols.
* Implement best-in-class FM practices, ensuring smooth day-to-day building operations.
* Monitor and maintain space utilization, vendor performance, and service contracts.
* Provide a white-glove service experience in a demanding, high-profile corporate setting.
Leadership & Team Management
* Lead, mentor, and develop a team of 3-4 Facilities Coordinators.
* Foster a high-performance, customer-focused culture.
* Oversee team training, scheduling, and performance management.
* Ensure continuous improvement in facilities operations and service delivery.
Stakeholder & Vendor Management
* Act as the primary point of contact for internal stakeholders, ensuring seamless communication and service delivery.
* Manage contractors and suppliers, ensuring high service standards and operational efficiency.
* Oversee vendor contracts, procurement, and cost-effective service delivery.
Budgeting & Compliance
* Manage operational budgets, procurement processes, and financial reporting.
* Ensure full compliance with health, safety, and environmental regulations.
* Conduct audits, inspections, and risk assessments, ensuring corrective actions are implemented.
Candidate Profile
Required Experience & Skills
5+ years of experience in Facilities Management, Operations Management, or Hospitality.
Proven experience managing teams and overseeing multiple sites/buildings.
Excellent stakeholder engagement, communication, and leadership skills.
Strong knowledge of hard & soft FM services, contract/vendor management, and budgeting.
Ability to work effectively in a high-pressure, fast-paced environment.
Strong understanding of health & safety compliance and risk management.
Preferred Qualifications
FM-related qualification (e.g., IOSH, ILM, or BIFM membership).
Experience in student accommodation, five-star hospitality, or corporate FM.
Proven ability to manage large-scale, high-profile workplace environments.
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