Officer, Finance
LEVEL 4
Permanent, full-time
Salary:€56,807 - €81,236 per annum
This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role
Location: Dublin 1, Sligo, Galway, Cork, Killarney
Job Purpose
The Officer, Finance will provide operational excellence in all areas of finance activity, including Accounts Payable, Accounts Receivable, budgeting and Grants/Investment schemes.
Job Description
Primary Objectives/Key Responsibilities
General
* Oversee the day-to-day operations of the team, establishing goals, developing work schedules, maintaining written procedures, and operating key controls.
* Develop, monitor, and manage the performance of the team against team goals and objectives.
* Manage staff leave requirements to ensure cover.
* Supervise staff reporting to the position.
* Proactively develop the skills of the team to ensure the appropriate level of competence.
* Conduct Performance Reviews in line with Fáilte Ireland policy.
* Prepare documentation for Freedom of Information requests, Parliamentary Questions, periodic Government Department returns, and other information requests from external stakeholders.
* Identify and assist in delivery of solutions and process improvements, including computerized systems and manual processes.
* Carry out all other duties as required and participate as a full member of the Operations directorate, supporting different work projects.
* Engage directly and handle all related enquiries for Internal and External Audits.
* Prepare Management reports as required.
* Process month-end close and associated reconciliation for your area to financials.
* Prepare documentation and reports for meetings of the Executive Team, Audit committee, Investment Committee, and Fáilte Ireland Authority.
Grant Payments duties
* Oversee the claim assessment process in compliance with best practice, scheme rules, and relevant Government and EU guidelines and regulations.
* Oversee the processing of Just Transition Fund grant claims between 2023 and 2026.
* Liaise with internal stakeholders and external grantees on progress of grant-aided projects.
* Provide data and reports on the Just Transition Fund for the Just Transition team and Eastern and Midland Regional Assembly.
* Provide reports to other stakeholders, including Failte Ireland Authority, Investment committee, Executive team, etc.
Budgeting /Treasury management duties
* Monitor and update budgets, including monthly forecasts, year-end projections, and multi-annual projections.
* Generate monthly accruals and reconcile to monthly, quarterly, and annual accounts.
* Generate regular status and KPI reports for the unit's Finance manager and Head of Division.
* Prepare cash flow projections for management of drawdowns from parent department.
Accounts Payable / Accounts Receivable duties
* Ensure supplier and customer master records are set up and maintained correctly on the finance system.
* Responsible for managing the end-to-end processing within the Sales Order to Receipts area, including debt management.
* Manage the operation of VAT, RCT, and PSWT, ensuring accurate recording of liabilities.
* Role of ROS administrator for our organisation.
* Ensure employee expense payments are reviewed and paid in line with public sector policies.
* Review and submit tax returns (VAT/RCT/PSWT/S891B) for the agency.
Carry out all other duties as required and participate as a full member of the Finance team by supporting different work projects.
Person Specification
Essential Criteria
* A drive to embed and maintain high standards and best practice in Governance.
* Demonstrable ability to work on own initiative and deliver results to strict deadlines.
* Evidence of delivering tangible business results.
* Demonstrable interpersonal and communications skills.
Eligibility criteria
* A minimum of three years' experience in a finance/accountancy role that includes knowledge of Grant Processing, Budgeting, Financial/Management Reporting, and Accounts Payable/Accounts Receivable.
* Experience using an Integrated Financial Management system.
* Experience of people management or management of a significant project.
Qualifications/Mandatory Training
* A professional qualification (minimum Level 6 under the QQI Framework) in a relevant discipline is essential.
Desirable Criteria
* Knowledge of public sector Governance reporting requirements.
* Advanced level Excel and Report Building experience.
* Part Qualified/Qualified accountant or Accounts technician or equivalent public sector accounting qualifications.
* Experience of governance frameworks.
Key Competencies
* Communicating Effectively
* Team Work
* Inspire and Engage
* Planning and Managing Work
Selection Process
Shortlisting will be based on applications and the selection process may involve two competency-based interviews. A panel of successful candidates may be formed following the selection process.
Fáilte Ireland is an equal opportunities employer committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce.