Administrative Support for Catering Contract
The primary purpose of this role is to provide day-to-day administrative support for the catering contract. This involves providing general assistance to the catering team and maintaining effective communication with other sites and departments, including the collection of information and other general clerical duties, as well as maintaining records for client sites.
Main Duties and Responsibilities:
* Follow up and reconcile all incoming documentation and information to ensure the effective close out of all open or outstanding works.
* Ensure good SHE (Safety, Health & Environment) compliance.
* Provide administration and accounting services where required.
* Manage any deficiencies or surpluses on cash takings, floats, or stock.
* Implement site service or process improvement initiatives.
General Administration Work:
* Filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations, and reports.
* Providing timely reports to the team to ensure they are updated on all projects and contracts.
Additional Responsibilities:
* To authorise, allocate, and record in conjunction with the Catering Manager staff absences through our online system, TMS.
* Constantly identify and create ways to improve efficiency across all facilities-related services.
* Raise requisitions and purchase orders.
Requirements:
* ECDL qualification along with excellent and proven Microsoft Suite knowledge.
* 1 year of administration experience.
* Ability to work well as part of a team.
* Ability to work on own initiative and carry out tasks through to completion.
* Excellent interpersonal and communication skills.
* Understand safe working practices and health and safety legislation.
* Excellent attention to detail.
* Well-organised and capable of prioritising own work.
* Flexible, honest, and reliable.
* Efficiency is a prerequisite for the role.
Working Pattern:
Mondays to Thursdays from 7 AM to 3 PM, and Fridays from 7 AM to 2 PM.