JJ Rhatigan & Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for an Office Administrator based in our Galway Head Office.
This is a fantastic opportunity to join a prestigious main contractor and work with like-minded people on award-winning multi-million-euro projects.
Responsibilities:
* Assist in overall employee satisfaction by answering employee requests.
* Assist in the communication, interpretation, and upkeep of the employee directory and organisational charts.
* Draft Contracts of Employment and assist with onboarding of new employees.
* Assist with collecting and entering timesheets on SAP.
* Maintain employee personal records.
* Maintain HR records for all employees – role descriptions, sick leave, holidays, etc. Indicate to managers if there are any issues, using the information and any reports you have compiled.
* Process paperwork for new employees, terminations, and all other status changes.
* Co-ordinate approval of annual leave requests and employee business expenses.
* Ensure payments of any recruitment invoices happen in a timely manner.
* Inform Line Managers when probation periods are due to conclude in a timely manner. Follow up with the Line Manager about the outcome of the probation and prepare the appropriate correspondence.
* Ensure compliance with GDPR.
* Coordinate accommodation bookings and organise payment of accommodation invoices.
* Assist with exit interviews.
Abilities & Skills:
* Ability to maintain strict confidentiality.
* Ability to perform under pressure.
* Ability to prioritise effectively.
* A good understanding of the Data Protection Act.
* Excellent and accurate data entry skills.
* Excellent organizational and problem-solving skills.
* Excellent communication skills, both verbal and written.
* Good computer skills; proficient in Microsoft Office: Microsoft Outlook, Word, and Excel.
* Professional telephone manner.
Attributes:
* Ability to thrive in a fast-paced work environment.
* Ambitious.
* Excellent attention to detail.
* Passion for continued learning and personal development.
* Possess a positive attitude.
* Possess a strong work ethic.
* Self-motivated, proactive, flexible, and reliable.
What JJR can offer you:
* Attractive terms of Employment & Competitive salary for the right candidate.
* Opportunities to work on challenging projects and assignments.
If you feel you have the required skills and experience and are interested in joining a highly respected company with the opportunity to progress your career, we would be interested in hearing from you.
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