Administrative Assistant Job Function
The Administrative Assistant works as part of a team to provide essential administrative support to staff and students across the entire student lifecycle, from application through to graduation.
Key Responsibilities
* Working on admissions and enrolment processes
* Maintaining and updating student records
* Coordinating scheduling and communications
* Supporting events such as orientation and graduation
Main Duties: Operations
Engage with administration managers, programme coordinators, lecturers and students to provide day-to-day operational support for the delivery of undergraduate education programmes, including:
* Promoting and disseminating information about programmes
* Managing applications, records and results
* Responding to student and staff queries
* Providing necessary supports and resolving issues
* Arranging class schedules and timetables and student communications
* Providing copying, collating and other support services as appropriate
Main Duties: Systems and Records Support
e-learning platforms, such as Moodle, including preparation and uploading of relevant content and maintenance of programme sites.
Contribute to, and trouble-shoot, operations of the Divisions central administrative systems, including student record and management system, invoicing system and reporting systems.
Requirements
* Leaving Certificate or equivalent qualification (Essential)
* Proficiency in Microsoft Office (essential)
* Minimum of two years experience in an administrative role with responsibility for a variety of processes and procedures (essential)
About the Ideal Candidate
Proven track record of providing excellent customer service with exceptional written and verbal communication skills.
Demonstrated ability to provide professional and proactive engagement with students, faculty and management.
How to Apply
Please complete the eligibility form (application form) and upload it along with your CV via the IPA application portal.
CVs unaccompanied by the eligibility form will not be considered.