From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programmes covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Reporting to Functional Directors of the MetroLink Project Team, the Executive Assistant will coordinate MetroLink executive duties and provide general administrative support to the MetroLink Team.
The role includes the following duties:
* Building and maintaining strong relationships with key stakeholders
* Manage professional and personal scheduling for the Directors including agendas, mails, emails, phone calls, client management and other logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Plan and orchestrate work to ensure that senior executives priorities are met
* Preparation of presentations and reports
* Organising meetings and workshops
* Screening and prioritisation of emails of Project Director
* Meeting and greeting visitors at all levels of seniority
* Handling enquiries and requests
* Preparing of letters
* Screening telephone calls
* Taking messages and following up
* Assisting with travel arrangements
* Implementing and maintaining procedures and administrative systems
* Printing, copying and filing
* Setting up of purchase orders
* Liaising with staff from other departments
* Other duties and responsibilities appropriate to the position
Qualifications
Skills and Qualifications:
* Knowledge and awareness of the importance of being a representative for MetroLink
* Excellent verbal and written communication skills
* Skill in preparation and compilation of reports
* Skill in preparation and compilation of presentations
* Experience of working in a role where discretion and confidentiality are essential
* Experience of working with diverse teams
* Ability to work on own initiative, with multitasking capabilities
* Ability to work to tight deadlines and prioritise tasks effectively
* Strong interpersonal skills - ability to motivate others
* Experience of undertaking and effectively managing a significant workload
* Advanced Microsoft Office and SharePoint knowledge and experience
Additional Information
What we offer you:
* Full time
* Competitive remuneration and attractive range of benefits
* 25 days Annual leave (23 days + 2 company days)
* Opportunity to work on impactful and innovative projects
* Career development opportunities both in Ireland and globally
* Opportunity to work with a diverse group of talented and collaborative colleagues
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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